Deposition Coordinator

Summary

The Hartford is an insurance company focused on helping people and businesses manage risk and achieve their goals. The Deposition Coordinator supports 15 attorneys by coordinating, scheduling, tracking, and managing depositions and related calendar activities while maintaining accurate records and handling confidential information.

Responsibilities

• Coordinate and schedule depositions for 15 attorneys in a high-volume legal practice
• Manage attorneys' deposition calendars and maintain the office master calendar
• Communicate with attorneys, clients, business partners, opposing counsel, co-defendants, court reporters, and other parties to identify mutually available dates and secure scheduling commitments
• Monitor upcoming depositions and proactively address scheduling conflicts or changes
• Enter, update, and maintain deposition-related information within the department's document management and case management systems
• Generate correspondence, notices, and scheduling letters using established templates
• Track deposition outcomes and maintain accurate records regarding deposition status, completion dates, adjournments, cancellations, and rescheduling activities
• Update case management systems with current deposition information and status changes
• Ensure all scheduling activities comply with established procedures and deadlines
• Maintain accuracy and quality control of calendar and case-related data
• Handle sensitive, confidential, and privileged information in accordance with company policies and legal requirements
• Provide administrative support related to deposition management and attorney scheduling needs

Skills

• High school diploma or equivalent required
• Minimum of 3 year of legal administrative support experience and working knowledge of the New York litigation practices and deposition scheduling procedures
• Demonstrated experience managing calendars, appointments, or complex scheduling functions
• Advanced proficiency with Microsoft Outlook, including calendar management and scheduling
• Working proficiency with the Microsoft Office Suite: Word, Excel, PowerPoint & Outlook
• Strong time management skills
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Ability to work independently while maintaining effective collaboration with multiple stakeholders
• Strong attention to detail and commitment to accuracy
• This is a remote position; however, the selected candidate may be required to work from our New York City, NY office on an as-needed basis for business, training, or team-related activities
• Associate degree preferred

Qualifications

Must Haves

• High school diploma or equivalent required
• Minimum of 3 year of legal administrative support experience and working knowledge of the New York litigation practices and deposition scheduling procedures
• Demonstrated experience managing calendars, appointments, or complex scheduling functions
• Advanced proficiency with Microsoft Outlook, including calendar management and scheduling
• Working proficiency with the Microsoft Office Suite: Word, Excel, PowerPoint & Outlook
• Strong time management skills
• Ability to manage multiple priorities and meet strict deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Ability to work independently while maintaining effective collaboration with multiple stakeholders
• Strong attention to detail and commitment to accuracy
• This is a remote position; however, the selected candidate may be required to work from our New York City, NY office on an as-needed basis for business, training, or team-related activities

Nice to Haves

• Associate degree preferred

Benefits

• This is a remote position; however, the selected candidate may be required to work from our New York City, NY office on an as-needed basis for business, training, or team-related activities.
• Short-term or annual bonuses may be included as part of The Hartford’s total compensation package for employees.
• Long-term incentives may be included as part of The Hartford’s total compensation package for employees.
• On-the-spot recognition may be included as part of The Hartford’s total compensation package for employees.