Administrative Assistant

Summary

Tremco CPG Inc. is a construction products company serving roofing, building maintenance, waterproofing, and related markets. The Administrative Assistant provides high-level administrative support to the Vice President by managing schedules and communications, preparing documents and reports, coordinating travel and onboarding, conducting research, and supporting special projects.

Responsibilities

• Serve as the primary point of contact for internal and external stakeholders on behalf of the Vice President
• Manage complex calendars, schedule meetings, manage and prepare expense reports, and coordinate travel arrangements with minimal supervision
• Prepare and edit correspondence, reports, presentations, and other confidential documents
• Conduct research and compile data to support strategic initiatives and decision-making
• Attend meetings, take minutes, and follow up on action items as directed
• Exercise discretion in handling sensitive information and maintain confidentiality at all times
• Assist in the development and implementation of departmental procedures and policies
• Coordinate cross-functional communications and ensure timely execution of deliverables
• Lead or support special projects requiring analytical skills and independent decision-making
• Manage the end-to-end onboarding process, including preparing welcome kits, scheduling orientation and initial team introductions, ensuring completion and proper filing of required documents, and providing new employees with access to essential tools and resources for successful integration
• Monitor and prioritize emails, respond to routine messages, and draft responses for the executive’s review. Ensure that time-sensitive emails receive prompt attention

Skills

• Associates Degree or equivalent from two-year college or technical school
• * Minimum two to four years related experience
• * Familiarity with roofing, waterproofing, insulation, or exterior building products
• * Proficient in Microsoft 365 (specifically Teams, Excel / Word / PowerPoint / Visio) and Smartsheet
• * Self-starter who can work independently, take direction when needed, anticipate work needs, organize workflow and follow through with minimal oversight in a fast-paced environment
• * Strong organizational skills with a high level of attention to detail and accuracy
• * Excellent written and verbal communication skills, with the ability to collaborate effectively across departments and with external stakeholders
• * Proven ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced or changing environment
• * Familiarity with basic project coordination, reporting, and documentation best practices
• •    Analytical thinking and problem-solving
• •    High level of confidentiality and discretion
• •    Must be able to perform tasks with little to no supervision
• It would be advantageous to have any of the following: •    Certified Administrative Professional (CAP) •    Certified Associate in Project Management (CAPM) •    Lean Six Sigma (White, Yellow, Green Belt) •    Microsoft Office Specialist (MOS)

Qualifications

Must Haves

• Associates Degree or equivalent from two-year college or technical school
• * Minimum two to four years related experience
• * Familiarity with roofing, waterproofing, insulation, or exterior building products
• * Proficient in Microsoft 365 (specifically Teams, Excel / Word / PowerPoint / Visio) and Smartsheet
• * Self-starter who can work independently, take direction when needed, anticipate work needs, organize workflow and follow through with minimal oversight in a fast-paced environment
• * Strong organizational skills with a high level of attention to detail and accuracy
• * Excellent written and verbal communication skills, with the ability to collaborate effectively across departments and with external stakeholders
• * Proven ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced or changing environment
• * Familiarity with basic project coordination, reporting, and documentation best practices
• •    Analytical thinking and problem-solving
• •    High level of confidentiality and discretion
• •    Must be able to perform tasks with little to no supervision

Nice to Haves

• It would be advantageous to have any of the following: •    Certified Administrative Professional (CAP) •    Certified Associate in Project Management (CAPM) •    Lean Six Sigma (White, Yellow, Green Belt) •    Microsoft Office Specialist (MOS)