Legal Billing Specialist (Law Firm Experience Required, Pacific Time Hours)

Summary

Tyson & Mendes is a civil defense law firm seeking a Legal Billing Specialist to join its Accounting Department. The role focuses on reviewing, editing, compiling, and submitting attorney bills, resolving electronic billing issues, applying client billing guidelines, and supporting high-volume billing operations.

Responsibilities

• Review and edit pre-bills in response to attorney requests; execute preparatory tasks necessary to submit bills electronically, split bills between clients, apply retainer funds, etc
• Compile and bill attorney/paralegal hours to firm clients based on clients’ guideline
• Submit electronic bills through billing websites; resolve any submission issues
• Maintain the ability to produce a high volume of bills per cycle
• Ability to review/confirm accuracy of billing and supporting documentation as necessary
• Demonstrate a willingness to research, troubleshoot and respond to billing issue inquiries
• Effectively utilize billing guidelines provided by clients; ensure accuracy and adhere to client expectations inclusive of rates, billing frequency, cost management, etc
• Communicate regularly with Billing Manager to ensure billing expectations are met
• Work collaboratively with other Billing Specialists to establish short and long-term projects/initiatives related to billing
• Handle billing exceptions and ensures timely submission of bills while working closely with professional staff
• Understand technical aspects of billing software and troubleshoot any issues with billing software

Skills

• A successful candidate has relative experience working in a law office or professional services firm
• Expectations for this candidate are inclusive of, but not limited to, proficiency with Microsoft Office, knowledge of client-based electronic billing platforms, and experience with Elite 3E (or a comparable legal billing software)
• Successful candidates must be comfortable communicating with staff, attorneys, clients and vendors in both written and verbal methods
• 3+ years billing experience at a professional services firm, legal billing experience required
• Demonstrate proficiency with Microsoft Office products (emphasis on Excel and Outlook)
• Experience with legal billing software; preferably Elite 3E
• Experience with third party administrative systems, eBilling Hub or similar application
• Ability to multitask, organize workflow, and use time efficiently
• Ability to prioritize, anticipate work needs, and show strong attention to detail
• Experienced with electronic billing, invoice submissions, budgeting, and timekeeper requests
• Excellent verbal and written communication skills
• Ability to maintain calm disposition in high stress environment
• Willingness to learn; flexibility to adapt to all situations
• Associate's degree preferred, but not required

Qualifications

Must Haves

• A successful candidate has relative experience working in a law office or professional services firm
• Expectations for this candidate are inclusive of, but not limited to, proficiency with Microsoft Office, knowledge of client-based electronic billing platforms, and experience with Elite 3E (or a comparable legal billing software)
• Successful candidates must be comfortable communicating with staff, attorneys, clients and vendors in both written and verbal methods
• 3+ years billing experience at a professional services firm, legal billing experience required
• Demonstrate proficiency with Microsoft Office products (emphasis on Excel and Outlook)
• Experience with legal billing software; preferably Elite 3E
• Experience with third party administrative systems, eBilling Hub or similar application
• Ability to multitask, organize workflow, and use time efficiently
• Ability to prioritize, anticipate work needs, and show strong attention to detail
• Experienced with electronic billing, invoice submissions, budgeting, and timekeeper requests
• Excellent verbal and written communication skills
• Ability to maintain calm disposition in high stress environment
• Willingness to learn; flexibility to adapt to all situations

Nice to Haves

• Associate's degree preferred, but not required

Benefits

• Overtime paid at 1.5× the regular hourly rate, as needed
• Comprehensive benefits coverage offered, including plans available at zero employee cost (average annual employee contribution for health/vision/dental coverage is $700-1,700)
• Employee Assistance Program through HealthAdvocate
• Employees receive a monthly technology reimbursement of $60
• Employees benefit from a 401(k) program that includes a 100% match on the first 3% contributed and a 50% match on the following 4-5%
• Vacation time is accrued annually at the employee’s base rate
• Paid parental leave at base pay
• 37.5-hour standard workweek designed to promote balance and prevent burnout
• Educational reimbursement program for non-attorney eligible team members (up to $3,500 per calendar year)
• Internal diversity and inclusion programs, such as the Women’s Initiative and Young Professionals Initiative
• Firm-wide charitable giving program
• Numerous social and off-site events each year to enrich your relationships with your colleagues
• Specialized training in our proven defense methods
• Clear paths to leadership
• Robust professional development