Billing Analyst

Summary

Eversheds Sutherland (US) LLP is a global law practice providing legal services to clients across industries and jurisdictions. The Billing Analyst manages the firm’s client billing cycle, including prebill reviews, invoice preparation, accounts receivable tracking, billing accuracy, and responding to client billing inquiries.

Responsibilities

• Prepares weekly, quarterly and year-end reports for clients and team
• Applies firm, practice group, and client-specific billing guidelines, fee schedules, processes and systems
• Works closely with attorneys on the complete billing cycle which includes reviewing, distributing and editing of prebills
• Prepares bills, e-bills, letters and discount summaries prior to sending out
• Opens and requests CIMS on request
• Tracks all account receivables; communicates balances to attorneys; and follows up with past due clients concerning payment of account receivables. Works with the Accounts Receivable Manager/team as needed
• Ensures that all client billing information, including client and matter rate information, task and activity codes, etc. is accurate, and communicates any necessary changes to Accounting
• Reviews and verifies the accuracy of billing and supporting documentation
• Emails/mails/e-bills invoices to clients
• Responds to client billing questions and inquiries by researching the facts, determining the status of the issue, taking required actions, partnering with attorneys and responding in an accurate and timely manner

Skills

• Three to five years of experience in client billing in a similarly sized, multi-office professional services organization
• Excellent interpersonal, written and verbal communication skills are required
• Proven analytical and problem-solving skills
• Detail-oriented, organized and strong ability to read, analyze and process complex bills
• Ability to multi-task and prioritize workloads
• Ability to present ideas in business-friendly and user-friendly language
• Excellent computer skills and knowledge of MS Office Suite with proficiency in Outlook and advanced knowledge of Excel are required
• Demonstrated technical knowledge and skills: must possess discretion in working with confidential data, chart of accounts, strong proofreading skills, etc
• A Bachelor's degree is preferred from an accredited college or university
• Prior patent prosecution billing is highly desirable
• Large law firm experience is a plus
• Experience with Aderant or similar timekeeping programs is highly preferred

Qualifications

Must Haves

• Three to five years of experience in client billing in a similarly sized, multi-office professional services organization
• Excellent interpersonal, written and verbal communication skills are required
• Proven analytical and problem-solving skills
• Detail-oriented, organized and strong ability to read, analyze and process complex bills
• Ability to multi-task and prioritize workloads
• Ability to present ideas in business-friendly and user-friendly language
• Excellent computer skills and knowledge of MS Office Suite with proficiency in Outlook and advanced knowledge of Excel are required
• Demonstrated technical knowledge and skills: must possess discretion in working with confidential data, chart of accounts, strong proofreading skills, etc

Nice to Haves

• A Bachelor's degree is preferred from an accredited college or university
• Prior patent prosecution billing is highly desirable
• Large law firm experience is a plus
• Experience with Aderant or similar timekeeping programs is highly preferred

Benefits

• Healthcare
• Paid time off
• Discretionary merit bonuses
• Life and disability insurance
• Retirement plans
• Tailored learning opportunities