Project Manager

Summary

Underscore Marketing is a woman-owned, independent agency specializing in life sciences and data-driven promotional strategies. The Project Manager leads day-to-day project operations, coordinating cross-functional teams, schedules, resources, budgets, risks, documentation, and stakeholder communication to ensure projects are delivered on time, within scope, and on budget.

Responsibilities

• Assist in defining operational project financial management: estimate development, burn tracking, scope, project goals, and deliverables
• Develop detailed project schedules and work plans
• Allocate resources and monitor task completion
• Manage day-to-day operational tasks and ensure they are completed on time
• Track and manage project progress, identifying and resolving issues as they arise
• Coordinate with team members to ensure alignment with project goals and timelines
• Act as the primary operational point of contact for project timelines, deliverables, dependencies, risks, and workflow coordination
• Facilitate regular status meetings and provide updates on project progress
• Ensure clear and effective communication within the project team
• Identify and assess risks to project success
• Develop risk mitigation strategies with manager and handle any issues that arise during the project lifecycle
• Maintain and organize project documentation, including project plans, schedules, budgets, and status reports
• Prepare and deliver regular progress reports to stakeholders
• Monitor project deliverables to ensure they meet quality standards
• Coordinate reviews and approvals for project deliverables
• Manage relationships with internal and external stakeholders, ensuring their expectations are met
• Address stakeholder concerns promptly and professionally
• Ensure project plans, finances and schedules/timelines are updated
• Conduct daily or weekly check-ins with team members to ensure task status/completion
• Prepare and circulate meeting agendas, minutes, and action items
• Track and update project status in project management tools (e.g., Wrike, Ziflow, etc.)
• Maintain and organize all project-related documents
• Support in preparing reports for project stakeholders
• Lean in to provide support to fellow project management teams when and where needed

Skills

•  Familiarity with project management software (e.g., Microsoft Project, Asana, Trello)
•  Understanding of key project management methodologies (e.g., Waterfall, Srum, Agile)
•  Demonstrated expertise in media execution across channels, with a strong understanding of media planning, activation, campaign workflows, channel requirements, and best practices across digital and traditional media
•  Awareness of project lifecycle stages (initiation, planning, execution, monitoring, and closure)
•  Basic understanding of scope, schedule, cost, quality, risk, and resource management principles
•  Strong written and verbal communication skills
•  Ability to facilitate meetings, provide clear updates, and maintain project documentation
•  Proven ability to prioritize tasks and manage multiple responsibilities
•  Attention to detail and ability to maintain accurate records
•  Ability to identify potential project challenges and proactively develop solutions
•  Strong analytical skills to assess project status and recommend corrective actions
•  Experience working effectively in a team environment
•  Willingness to support and collaborate with cross-functional team members
•  Minimum of 2-3 years in a Project Management role
•  Basic knowledge of project management methodologies and tools
•  Basic knowledge of digital media best practices
•  Basic knowledge of various project types including digital media, online advertising, digital analytics, conferences, print advertising, broadcast media, and campaign reporting/analysis
•  A team player with strong time-management skills, the ability to motivate others to deliver excellence, and poise and focus under pressure.  
•  Proficient in Microsoft Office suite and Adobe Acrobat
•  Experience in the media industry, preferably at a media agency
•  Experience with project management software examples include Jira, Wrike, Asana
•  Ability to thrive in a fast-paced, deadline-driven environment
• Experience with pharmaceutical clients if preferred

Qualifications

Must Haves

•  Familiarity with project management software (e.g., Microsoft Project, Asana, Trello)
•  Understanding of key project management methodologies (e.g., Waterfall, Srum, Agile)
•  Demonstrated expertise in media execution across channels, with a strong understanding of media planning, activation, campaign workflows, channel requirements, and best practices across digital and traditional media
•  Awareness of project lifecycle stages (initiation, planning, execution, monitoring, and closure)
•  Basic understanding of scope, schedule, cost, quality, risk, and resource management principles
•  Strong written and verbal communication skills
•  Ability to facilitate meetings, provide clear updates, and maintain project documentation
•  Proven ability to prioritize tasks and manage multiple responsibilities
•  Attention to detail and ability to maintain accurate records
•  Ability to identify potential project challenges and proactively develop solutions
•  Strong analytical skills to assess project status and recommend corrective actions
•  Experience working effectively in a team environment
•  Willingness to support and collaborate with cross-functional team members
•  Minimum of 2-3 years in a Project Management role
•  Basic knowledge of project management methodologies and tools
•  Basic knowledge of digital media best practices
•  Basic knowledge of various project types including digital media, online advertising, digital analytics, conferences, print advertising, broadcast media, and campaign reporting/analysis
•  A team player with strong time-management skills, the ability to motivate others to deliver excellence, and poise and focus under pressure.  
•  Proficient in Microsoft Office suite and Adobe Acrobat
•  Experience in the media industry, preferably at a media agency
•  Experience with project management software examples include Jira, Wrike, Asana
•  Ability to thrive in a fast-paced, deadline-driven environment

Nice to Haves

• experience with pharmaceutical clients if preferred

Benefits

• United States-Remote
• Your growth is supported