Grants Program Manager

Summary

The University of Notre Dame is a mission-driven research university seeking Grants Program Managers to support faculty, researchers, and research administrators throughout the sponsored research lifecycle. The role manages award funds and accounts, provides budgeting and financial oversight, ensures expenditure and grant compliance, advises stakeholders on research administration systems and regulations, and delivers customer service.

Responsibilities

• Monitoring and maintaining award funds and accounts
• Providing budgeting, forecasting, and financial oversight services
• Reviewing expenditures for allowability, allocability, and reasonableness
• Communicating grant terms and conditions to project teams with a focus on compliance
• Navigating multiple research administration systems and providing guidance to faculty and staff
• Anticipating and proactively addressing the needs of researchers
• Delivering excellent customer service and confidently managing high-stakes conversations around policy, compliance, and regulations

Skills

• Bachelor's degree required (or an equivalent combination of education and relevant experience)
• 3+ years of professional work experience, with demonstrated ability to interpret and apply federal and non-federal regulations to sponsored projects
• Strong analytical skills with the ability to interpret and apply complex policies and regulations
• Excellent written and verbal communication skills; ability to engage professionally with diverse stakeholders
• Proficiency in research administration systems and comfort guiding others in their use
• Strong organizational, time, and project management skills; ability to perform under pressure with confidence
• Ability to provide mentorship to junior colleagues (senior-level)
• 3+ experience in higher education grants management, with strong knowledge of eRA systems, sponsor systems, compliance, and regulatory requirements
• Certified Research Administrator (CRA) credential
• Experience mentoring or training junior staff
• Graduate-level coursework in financial accounting or related areas

Qualifications

Must Haves

• Bachelor's degree required (or an equivalent combination of education and relevant experience)
• 3+ years of professional work experience, with demonstrated ability to interpret and apply federal and non-federal regulations to sponsored projects
• Strong analytical skills with the ability to interpret and apply complex policies and regulations
• Excellent written and verbal communication skills; ability to engage professionally with diverse stakeholders
• Proficiency in research administration systems and comfort guiding others in their use
• Strong organizational, time, and project management skills; ability to perform under pressure with confidence
• Ability to provide mentorship to junior colleagues (senior-level)

Nice to Haves

• 3+ experience in higher education grants management, with strong knowledge of eRA systems, sponsor systems, compliance, and regulatory requirements
• Certified Research Administrator (CRA) credential
• Experience mentoring or training junior staff
• Graduate-level coursework in financial accounting or related areas

Benefits

• The University of Notre Dame is committed to fostering an environment of care that nurtures the whole person—mind, body, and spirit.
• Notre Dame Research fully embraces the University’s coaching culture, fostering regular, open, two-way feedback and development conversations between employees and supervisors.
• Position may be based on Notre Dame’s campus in South Bend, Indiana, or may be structured as a remote role, depending on the needs of the candidate.