Project Documentation Coordinator

Summary

A Full Renovation – Project Services is seeking a Project Documentation Coordinator to support organized construction administration and project records. The role manages document control, change tracking, approvals, schedules, stakeholder follow-up, and accurate project updates in a remote environment.

Responsibilities

• Maintain accurate schedules, trackers, files, and status information for assigned work
• Coordinate follow-up with clients, vendors, contractors, and internal stakeholders as appropriate
• Review project information for completeness and raise discrepancies before they create avoidable delays
• Document assumptions, approvals, changes, and open items so work remains easy to review
• Prepare concise updates and keep priorities visible through shared systems and communication tools
• Support timely completion of assigned project or estimating activities while protecting accuracy

Skills

• Experience or education relevant to construction, renovation, project support, estimating, design coordination, administration, or a closely related field
• Strong organization, written communication, and attention to detail
• Comfort with spreadsheets, digital records, email, and remote collaboration tools
• Ability to manage multiple priorities and ask focused questions when information is incomplete
• Professional judgment when handling project, client, vendor, or pricing information

Qualifications

Must Haves

• Experience or education relevant to construction, renovation, project support, estimating, design coordination, administration, or a closely related field
• Strong organization, written communication, and attention to detail
• Comfort with spreadsheets, digital records, email, and remote collaboration tools
• Ability to manage multiple priorities and ask focused questions when information is incomplete
• Professional judgment when handling project, client, vendor, or pricing information

Benefits

• Remote working environment