Administrative Coordinator

Summary

OnCities2030 is seeking an Administrative Coordinator to support organized administrative operations in a remote environment. The role is responsible for documentation, scheduling, correspondence, meeting coordination, records management, and routine administrative follow-up.

Responsibilities

• Maintain calendars, trackers, files, and recurring administrative records
• Prepare routine documents, summaries, correspondence, and follow-up notes from provided information
• Coordinate meetings, deadlines, and task reminders while keeping relevant details current
• Organize incoming requests and route items to the appropriate person when additional action is required
• Check documents and records for completeness before filing or distribution
• Handle confidential business information carefully and follow established procedures

Skills

• Working knowledge of Administrative Coordination, Scheduling, and Documentation
• Ability to apply Communication and Organization accurately in assigned work
• Strong written communication, documentation, and attention to detail
• Ability to organize priorities, follow defined procedures, and raise questions when source information is unclear
• Comfort working independently and collaborating through shared digital tools in a remote environment

Qualifications

Must Haves

• Working knowledge of Administrative Coordination, Scheduling, and Documentation
• Ability to apply Communication and Organization accurately in assigned work
• Strong written communication, documentation, and attention to detail
• Ability to organize priorities, follow defined procedures, and raise questions when source information is unclear
• Comfort working independently and collaborating through shared digital tools in a remote environment

Benefits

• Remote work