Administrative Assistant / Receptionist

Summary

Allied Residential is a property management company seeking a professional, organized, and service-oriented Administrative Assistant / Receptionist for its corporate office. The role serves as the first point of contact, manages the front desk, supports portfolio managers and corporate staff, and performs a broad range of administrative, reporting, financial processing, and office coordination tasks.

Responsibilities

• Answer and route all incoming calls to the appropriate team members
• Accept, sort, and scan all incoming mail to designated locations
• Maintain conference room schedules and assist with meeting coordination
• Compile and process orders for Office Manager review or purchase
• Keep the breakroom stocked and organized
• Create and post monthly company calendars
• Prepare and distribute various reports to departments, properties, and ownership groups, including Monday Morning Reports, KCHA reports, and tracking logs
• Assist with monthly, quarterly, and year-end financial statement processing and reporting
• Prepare lender packages, owner requests, and budget materials as needed
• Reconcile petty cash funds on a regular basis and ensure all transactions are properly documented and balanced
• Support year-end tasks including archiving files, creating new year files, and updating records
• Provide administrative assistance to the President, Executive Team, and other departments as requested
• Attend and participate in regular meetings and trainings

Skills

• High school diploma or GED
• Strong customer service skills with the ability to handle calls and visitors professionally
• Excellent organizational skills with the ability to manage multiple tasks and deadlines
• Proficiency in Microsoft Office Suite/Office 365, especially Outlook, Excel, and Word
• Familiarity with remote work platforms, VPNs, and online security best practices
• Strong verbal and written communication skills, including professional phone etiquette
• Basic math skills, including the ability to compute rates, ratios, and percentages
• Six months to one year of related experience
• Yardi or RealPage experience

Qualifications

Must Haves

• High school diploma or GED
• Strong customer service skills with the ability to handle calls and visitors professionally
• Excellent organizational skills with the ability to manage multiple tasks and deadlines
• Proficiency in Microsoft Office Suite/Office 365, especially Outlook, Excel, and Word
• Familiarity with remote work platforms, VPNs, and online security best practices
• Strong verbal and written communication skills, including professional phone etiquette
• Basic math skills, including the ability to compute rates, ratios, and percentages

Nice to Haves

• six months to one year of related experience
• Yardi or RealPage experience

Benefits

• 152 hours (19 days) of Paid Time Off (PTO) annually, plus carry-over up to 120 hours and longevity PTO at 6 and 10 years.
• 9 paid holidays.
• Comprehensive health benefits including medical, dental, vision, life, and disability-effective the 1st of the month after 60 days.
• Health Savings Accounts and Flexible Spending Accounts.
• Employee Assistance Plan.
• 401(k) with employer match (25% of contributions up to 4% of eligible pay).
• Continuous professional development and advancement opportunities.