Project Scheduler

Summary

ArchKey Solutions is one of the nation’s largest privately held specialty trade installation and integrated facility service companies, specializing in electrical, technology, and specialty systems. The Project Scheduler collaborates with project teams to develop, maintain, analyze, and report on construction and service project schedules, while coordinating labor resources, stakeholders, and operational requirements to support successful project delivery.

Responsibilities

• Works closely with and collaborates with project teams to develop, maintain and manage the project schedules; to include development, engineering, construction, supply chain, regulatory and finance-related activities. Communicates consistently, effectively, and in a timely fashion between all groups to ensure clarity regarding expectations, budgets, schedule, and status of work. Aggregates and integrates various elements of large, complex projects into the master schedule
• Responsible for data collection, schedule building, updating, revisions, and production of schedule reports. Monitors and documents weekly and monthly progress for assigned projects including critical path analysis and schedule narratives. Makes frequent on-site visits to inspect and review construction progress
• Assesses impacts to the critical path and near-critical activities regularly, monitors schedule deviations and trending charts, prepares and provides schedule progress reports, constraints, milestones, and time/impact analysis to key stakeholders and participates in regular project team meetings across multiple projects to communicate schedule metrics, troubleshoot and develop corrective actions as needed. Reports all schedule risks and opportunities
• May provide day-to-day management of the service scheduling team, maintaining ample communications, and training as needed, and ensures accountability of safety, ergonomics, quality control and other key standards, procedures, processes, and initiatives
• Drives communication for service schedule management and coordination between account management and project management teams, field service operations and end-user customers. Communicates consistently, effectively, and in a timely fashion between all groups to ensure clarity regarding expectations, budgets, schedule, and status of work. Manages and distributes shareable and visible schedules for stakeholder reference
• On service projects, monitors, forecasts, and modifies required labor resources ensuring adequate staffing during high/low workloads. Responds to scheduling requests promptly to ensure customer satisfaction. Provides scheduling support and service field labor support to systems support staff, as necessary. Supports accounts and service leadership with ongoing assessments of work and modifications to schedule. Notifies all impacted parties of job changes which require follow-up or attention
• Monitors crew blends and ratios to ensure competitive staffing and maximize performance and profitability
• Ensures field staff are equipped with the appropriate tools, lifts, and rental equipment as needed
• Coordinates customer security badge requirements and any required background screening as needed
• Complies with local collective bargaining agreements, manages licensing, and ensures competitive labor ratios are provided
• Determines the best methods for staffing and equipping projects for successful installations on service projects. May perform network infrastructure, physical security, audio/visual and wireless duties on technologies projects
• Develops strong consultative relationships with the customer and team members, building mutual trust and respect by addressing their key business issues, proactively listening, advising, facilitating, and responding appropriately. Identifies problems and risks that could compromise customer satisfaction and ensures problems are resolved in a timely and efficient manner

Skills

• * Has a growth mindset and is always looking to continually learn and grow
• * Is detail oriented with strong problem-solving ability and exceptional time management
• * Has strong communication skills and ability to collaborate with cross-functional teams
• * Bachelor's degree or equivalent work experience in service scheduling, project management, construction management, engineering, or a related field
• * Experience in scheduling large, complex projects with integration of multiplicity of construction packaging and coordination of trade partners. Strong understanding of critical path methodology to ensure and communicate timely delivery of milestone tasks
• * Basic project management training and skills. Thorough understanding of the project life cycle
• * Ability to coordinate and organize multiple sources of schedule inputs/performance data into a master schedule platform and deliver project/program status reports as required
• * Excellent collaboration, teamwork, and interpersonal skills. Ability to work with diverse work teams
• * Strong listening, verbal, and written communication skills. Effective independent problem solving, negotiation, time management and prioritization skills
• * Work experience with LEAN methodologies and/or similar applications. Strong process orientation
• * Occasional travel may be required
• * Minimum 2-4 years of electrical or low voltage experience in field operations, with a preferred concentration in construction and/or service projects. Experience managing field technician workflow preferred
• * Knowledge of and proficiency in MS Office and MS Project, preferably Primavera P6

Qualifications

Must Haves

• * Has a growth mindset and is always looking to continually learn and grow
• * Is detail oriented with strong problem-solving ability and exceptional time management
• * Has strong communication skills and ability to collaborate with cross-functional teams
• * Bachelor's degree or equivalent work experience in service scheduling, project management, construction management, engineering, or a related field
• * Experience in scheduling large, complex projects with integration of multiplicity of construction packaging and coordination of trade partners. Strong understanding of critical path methodology to ensure and communicate timely delivery of milestone tasks
• * Basic project management training and skills. Thorough understanding of the project life cycle
• * Ability to coordinate and organize multiple sources of schedule inputs/performance data into a master schedule platform and deliver project/program status reports as required
• * Excellent collaboration, teamwork, and interpersonal skills. Ability to work with diverse work teams
• * Strong listening, verbal, and written communication skills. Effective independent problem solving, negotiation, time management and prioritization skills
• * Work experience with LEAN methodologies and/or similar applications. Strong process orientation
• * Occasional travel may be required

Nice to Haves

• * Minimum 2-4 years of electrical or low voltage experience in field operations, with a preferred concentration in construction and/or service projects. Experience managing field technician workflow preferred
• * Knowledge of and proficiency in MS Office and MS Project, preferably Primavera P6

Benefits

• This position can be based out of any of our regional offices or fully remote.
• Competitive health insurance options (medical, dental, and vision)
• A robust 401(k) retirement savings plan with employer match
• Paid time off and holidays
• Access to wellness programs
• Professional development opportunities
• Tuition reimbursement
• Employee assistance programs