Invoice Analyst

Summary

Astreya Partners, LLC provides technology and business services, and is seeking an Invoice Analyst to manage invoice intake, validation, contract compliance, and payment-related issues. The role is responsible for reviewing invoices in SAP and TEMS, resolving discrepancies, maintaining financial records, and coordinating with Vendor Managers on escalations and approvals.

Responsibilities

• Review new invoices daily via the SAP and Telecom Expense Management System [TEMS] queues, prioritizing actions based on payment due dates and critical supplier status
• Monitor email and the ticketing system for disconnection notices, past-due notifications, and rejected invoices, ensuring tickets are updated at least once weekly
• Identify and action invoices requiring immediate attention, such as those associated with disconnection notices, by escalating to Vendor Managers immediately
• Perform a rigorous "health check" on invoice details, ensuring the invoice number, vendor name, currency, bank account and PO number match internal records
• Tax Compliance: Ensure taxes and fees (e.g., GST, PST, USF fees) are separated correctly from PO line items and calculate tax vs. surcharges using internal guidelines
• Validate invoice line items against contract deliverables in the TEMS
• Ensure the billing start date aligns with the service acceptance date; confirm that services are not being billed past their termination date
• Update TEMS data by adding billing Circuit IDs (CIDs) and other unique identifiers from the invoice to the corresponding deliverables
• Usage Validation: Calculate and validate variable usage charges (e.g., Colocation Power, IP Transit) against rate tables and minimum commit thresholds
• Dispute Management: Log discrepancies for Special Process vendors into designated issue trackers for Vendor Managers to resolve
• Ticketing: Initiate tickets for missing invoices, payment failures, funding requests, or master data updates (e.g., vendor name changes)
• Conduct "Final PO Health Checks" to identify POs trending to run out of funds or those containing unapplied credit notes
• Manage the processing of Credit Notes and True-Up invoices, ensuring exchange rates and original invoice references are documented correctly before delegation
• Track and validate Late Fees; approve valid fees under $1k USD and delegate higher amounts for review

Skills

• Ticketing systems for issue reporting and software/process bug tracking
• A Bachelor's degree (finance/accounting/other business discipline preferred)
• 4-6+ years experience with payment systems in large multinational companies including accounts payable operations, invoicing procedures, payment terms and accounting techniques
• Experience with invoice/payment systems like SAP
• Excellent oral/written communication, interpersonal, and analytical skills
• Experience interacting with multiple levels within a company
• Able to work successfully both individually as well as to contribute as a team player
• Advanced level spreadsheets and basic data analytics , Google Sheets preferred
• Outstanding organizational, prioritization, and multitasking skills
• Attention to detail and a sense of urgency
• Ability to meet deadlines on a consistent basis
• Self starter with ability to accept responsibility for projects and see them through to completion
• An understanding of technical concepts related to data center operations and/or network backbone operations preferred
• Telecom experience preferred
• Ticketing systems for issue reporting and software/process bug tracking preferred

Qualifications

Must Haves

• Ticketing systems for issue reporting and software/process bug tracking
• A Bachelor's degree (finance/accounting/other business discipline preferred)
• 4-6+ years experience with payment systems in large multinational companies including accounts payable operations, invoicing procedures, payment terms and accounting techniques
• Experience with invoice/payment systems like SAP
• Excellent oral/written communication, interpersonal, and analytical skills
• Experience interacting with multiple levels within a company
• Able to work successfully both individually as well as to contribute as a team player
• Advanced level spreadsheets and basic data analytics , Google Sheets preferred
• Outstanding organizational, prioritization, and multitasking skills
• Attention to detail and a sense of urgency
• Ability to meet deadlines on a consistent basis
• Self starter with ability to accept responsibility for projects and see them through to completion
• An understanding of technical concepts related to data center operations and/or network backbone operations preferred
• Telecom experience preferred
• Ticketing systems for issue reporting and software/process bug tracking preferred

Benefits

• For all Regular, Full-Time Employees: Medical provided through UHC (PPO, HSA, Surest options)
• For all Regular, Full-Time Employees in California: Medical provided through Kaiser (HMO option only)
• For all Regular, Full-Time Employees: Dental provided through UHC
• For all Regular, Full-Time Employees: Nationwide Vision provided by UHC
• For all Regular, Full-Time Employees: Flexible Spending Account for Health & Dependent Care
• For all Regular, Full-Time Employees: Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)
• For all Regular, Full-Time Employees: Continuing Education and Professional Development via various integrated platforms, e.g., Udemy and Coursera
• For all Regular, Full-Time Employees: Corporate Wellness Program provided by Goomi Group
• For all Regular, Full-Time Employees: Employee Assistance Program
• For all Regular, Full-Time Employees: Wellness Days
• For all Regular, Full-Time Employees: 401k Plan
• For all Regular, Full-Time Employees: Basic and Supplemental Life Insurance
• For all Regular, Full-Time Employees: Short Term & Long Term Disability
• For all Regular, Full-Time Employees: Critical Illness, Critical Hospital, and Voluntary Accident Insurance
• For all Regular, Full-Time Employees: Tuition Reimbursement (available 6 months after start date, capped)
• For all Regular, Full-Time Employees: Paid Time Off (accrued and prorated, maximum of 120 hours annually)
• For all Regular, Full-Time Employees: Paid Holidays
• For all Regular, Full-Time Employees: Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law