Office Coordinator, Catholic Campus Ministries

Summary

Bucknell University is seeking an Office Coordinator to support the daily operations of its Catholic Campus Ministry office at Newman House. The role coordinates administrative workflows, budget and expense processing, events and meeting logistics, departmental inquiries, campus partnerships, and compliance-related documentation.

Responsibilities

• **Office Administration:** Coordinates day-to-day administrative operations to ensure a high-functioning office environment; serves as the primary point of contact for departmental inquiries and facility management
• **Operations and Process Coordination:** Optimizes office workflows and business processes, ensuring that administrative tasks align with the department’s strategic goals and the University’s mission.  Acts as the departmental liaison to campus partners to facilitate service requests and resolve operational bottlenecks. Works with other departments and customers to expedite inquiries and processes
• **Budget Monitoring & Expense Processing**: Provides administrative support for budget monitoring and procurement; processes travel reimbursements, reconciliations, and vendor payments in accordance with fiscal policy.  Ensures accounts are appropriately managed
• **Events & Meeting Logistics:** Coordinates logistics for departmental events, committee meetings, and special programs, including space reservations, catering, and guest accommodations
• **Compliance & Policy Support**: Reviews and revises contracts and other department documents/files
• The job description's listed responsibilities and task are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed

Skills

• High school diploma or equivalent (GED) required
• Two (2) or more years of related experience
• Office environment/no specific or unusual physical or environmental demands
• This role is not budgeted for visa sponsorship, all candidates must be authorized to work in the US without a need for current or future visa sponsorship
• Associates Degree
• Four (4) or more years of experience in budgeting, accounting or related field

Qualifications

Must Haves

• High school diploma or equivalent (GED) required
• Two (2) or more years of related experience
• Office environment/no specific or unusual physical or environmental demands
• This role is not budgeted for visa sponsorship, all candidates must be authorized to work in the US without a need for current or future visa sponsorship

Nice to Haves

• Associates Degree
• Four (4) or more years of experience in budgeting, accounting or related field

Benefits

• Flexible scheduling options determined by role
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves. Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children. Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• Parental leave
• An employee assistance program
• Fitness center membership
• The power of your Bucknell ID card