Summary
The company is a travel business providing personalized planning for luxury vacations, destination weddings, honeymoons, cruises, and family getaways. The Online Virtual Scheduling Assistant supports travel advisors by coordinating calendars, scheduling consultations and meetings, managing reminders and deadlines, and communicating with clients and team members.
Responsibilities
- Coordinate and manage calendars for multiple travel advisors
- Schedule client consultations and supplier meetings
- Send reminders and follow-ups for scheduled appointments
- Track and organize important deadlines and travel milestones
- Support trip timeline management (e.g., payment schedules, document delivery dates)
- Communicate professionally with clients and team members
Skills
- Strong time management and organization skills
- Excellent written and verbal communication
- Comfortable using Google Calendar, scheduling tools, and email platforms
- Ability to multitask and work independently in a remote setting
- Prior experience in scheduling, admin, or customer service is a plus
- Enthusiasm for travel is a bonus but not required
Qualifications
Must Haves
- Strong time management and organization skills
- Excellent written and verbal communication
- Comfortable using Google Calendar, scheduling tools, and email platforms
- Ability to multitask and work independently in a remote setting
Nice to Haves
- Prior experience in scheduling, admin, or customer service is a plus
- Enthusiasm for travel is a bonus but not required
Benefits
- Remote, flexible work schedule ideal for work-life balance
- Training and ongoing support from a collaborative team
- Income-earning potential through administrative project support and performance-based incentives
- Growth pathways into roles in travel planning or operations
- Access to travel industry benefits and discounts following completion of training