Payroll / General Accounting Specialist

Summary

Caselle provides technology and services that help local governments serve their communities more effectively. The Payroll & General Accounting Specialist supports accurate and timely payroll, accounts payable, and general accounting activities for multi-entity organizations while responding to internal and external stakeholder needs. The role also handles reconciliations, reporting, audits, record maintenance, and process improvement.

Responsibilities

• Prepare and process payroll accurately and timely according to established schedules and procedures
• Review and validate timesheets, deductions, benefits, and other payroll-related information
• Serve as a responsive resource for employees and business partners with payroll-related questions and requests
• Research payroll questions and discrepancies, communicate findings clearly, and follow issues through to resolution
• Maintain accurate and confidential employee payroll records
• Support payroll tax, reporting, reconciliation, and compliance activities
• Coordinate with internal teams and external partners to resolve payroll issues and ensure timely processing
• Maintain appropriate payroll documentation and support internal and external audits as needed
• Receive, review, code, and process vendor invoices in accordance with established procedures
• Respond to vendor and internal inquiries regarding invoices, payments, and account activity in a timely and professional manner
• Ensure invoices are appropriately documented and routed for approval
• Reconcile vendor accounts and research and resolve discrepancies
• Prepare and process vendor payments in accordance with established schedules and controls
• Maintain accurate and organized accounts payable records and supporting documentation
• Support vendor onboarding and maintenance processes
• Build positive working relationships with vendors and internal stakeholders through clear communication and dependable follow-through
• Assist with AP reconciliations and other accounting activities as needed
• Assist with month-end and year-end close activities, including reconciliations and supporting documentation
• Prepare routine reports and assist with analysis of payroll and AP activity
• Support audits, compliance reviews, and other financial reporting requirements
• Maintain organized and accurate financial records
• Assist with research and resolution of accounting discrepancies and unusual transactions
• Respond to requests for information and provide timely follow-up to internal stakeholders
• Identify opportunities to improve accounting procedures, documentation, and internal controls
• Support special projects and other accounting or finance activities as assigned

Skills

• 2 - 4 years of experience in payroll, accounts payable, or a closely related accounting function
• Good working knowledge of payroll processes and fundamental accounting principles, with experience supporting payroll and/or accounts payable for multiple entities, departments, or business units, and in multi-state environments
• Demonstrated ability to accurately process and reconcile financial information
• Strong customer service skills with a professional, helpful, and responsive approach
• Proficiency in Microsoft Excel, including formulas, sorting, filtering, and data reconciliation
• Strong attention to detail and commitment to accuracy
• Ability to independently manage recurring responsibilities and meet deadlines
• Strong organizational, analytical, and problem-solving skills
• Clear written and verbal communication skills
• Ability to maintain confidentiality when handling sensitive employee, vendor, and financial information
• Associate or bachelor's degree in accounting, finance, business, or a related field, or equivalent relevant experience
• Remote-eligible role with preference for candidates in the Provo, Utah area

Qualifications

Must Haves

• 2 - 4 years of experience in payroll, accounts payable, or a closely related accounting function
• Good working knowledge of payroll processes and fundamental accounting principles, with experience supporting payroll and/or accounts payable for multiple entities, departments, or business units, and in multi-state environments
• Demonstrated ability to accurately process and reconcile financial information
• Strong customer service skills with a professional, helpful, and responsive approach
• Proficiency in Microsoft Excel, including formulas, sorting, filtering, and data reconciliation
• Strong attention to detail and commitment to accuracy
• Ability to independently manage recurring responsibilities and meet deadlines
• Strong organizational, analytical, and problem-solving skills
• Clear written and verbal communication skills
• Ability to maintain confidentiality when handling sensitive employee, vendor, and financial information
• Associate or bachelor's degree in accounting, finance, business, or a related field, or equivalent relevant experience

Nice to Haves

• Remote-eligible role with preference for candidates in the Provo, Utah area

Benefits

• Remote-eligible role with preference for candidates in the Provo, Utah area.
• Opportunities to expand your accounting, finance, and customer-service expertise.
• Health, dental, and vision insurance.
• 401(k).
• PTO.
• Paid holidays.
• Professional development support.
• Standard Monday–Friday schedule.
• Collaborative team environment.