Payroll Specialist

Summary

The GSI Family of Companies is seeking a Payroll Specialist responsible for payroll administration for several related companies with approximately 300 employees. The role involves ensuring accurate and timely payroll processing in compliance with government regulations and maintaining employee data.

Responsibilities

• Ensure that weekly employee payroll is processed accurately and timely
• Maintain accurate employee data, including processing labor cost against project codes, calculation of overtime pay, vacation/sick leave accruals, rate changes, personal information changes, transfers, payroll deductions, and direct deposits in compliance with federal/state/local regulations
• Process weekly disbursement of multi-state payroll, including garnishments, benefits and taxes consistent with federal and state wage and hour laws
• Serve as point of contact with payroll service representatives
• Enter new hires and process terminations in payroll system
• Set up and track garnishment deductions and other special payroll deductions
• Communicate with Human Resources and Accounting Department to ensure proper flow of employee data
• Prepare and distribute detailed payroll reports to Accounting for reconciliation
• Assist in payroll accounting, transactions, reporting, stop payments and other operations
• Process out of cycle manual payroll checks for involuntary terminations, void/reissues, and/or retroactive payments
• Respond to garnishment inquiries and various payroll verifications in a timely manner
• Distributes W-2s for tax purposes
• Maintain and document all payroll records
• Respond to employee inquiries regarding payroll issues or concerns
• Assist HR with New Hires, I9, E-VERIFY
• Audit benefit invoices to balance payroll deductions monthly
• Perform clerical/administrative duties as needed

Skills

• Minimum (4) years payroll administration, broad knowledge of office and payroll functions and procedures
• Understanding of rules and regulations pertaining to full-time, part-time, temporary, Davis Bacon and Service Contract Act employee payroll a plus
• Exhibits understanding of company benefits such as 401(k)s, insurance, paid leave, and other voluntary deductions
• Demonstrates understanding of payroll tax documents and preparation processes
• Outstanding organizational ability with great attention to detail
• Ability to perform a variety of tasks, often changing assignments on short notice
• Ability to work well with employees at all levels, effectively presenting policies, procedures, and general information when responding to employee questions and concerns
• Trustworthy with attention to confidentiality
• Strong computer skills, including mastery of Microsoft Office, specifically Excel
• Knowledge of federal and state regulations and labor laws
• Dynamic SL, Ceridian Dayforce software experience preferred

Qualifications

Must Haves

• Minimum (4) years payroll administration, broad knowledge of office and payroll functions and procedures
• Understanding of rules and regulations pertaining to full-time, part-time, temporary, Davis Bacon and Service Contract Act employee payroll a plus
• Exhibits understanding of company benefits such as 401(k)s, insurance, paid leave, and other voluntary deductions
• Demonstrates understanding of payroll tax documents and preparation processes
• Outstanding organizational ability with great attention to detail
• Ability to perform a variety of tasks, often changing assignments on short notice
• Ability to work well with employees at all levels, effectively presenting policies, procedures, and general information when responding to employee questions and concerns
• Trustworthy with attention to confidentiality
• Strong computer skills, including mastery of Microsoft Office, specifically Excel
• Knowledge of federal and state regulations and labor laws

Nice to Haves

• Dynamic SL, Ceridian Dayforce software experience preferred