Events Coordinator

Summary

Chartwell Law is seeking an Events Coordinator to support client-facing and internal firm events that advance business development, marketing, and employee engagement objectives. The role coordinates event logistics, communications, registrations, sponsorships, CRM records, expenses, vendor relationships, and on-site support while assisting with event reporting and process improvements.

Responsibilities

• Assist with the implementation of client-facing events, including conferences, networking events, seminars, sponsorship activations, and client entertainment opportunities
• Assist with the implementation of internal firm events, including holiday parties, summer events, retreats, employee engagement activities, and special programs
• Coordinate event logistics, timelines, planning documents, and project trackers to support successful event execution
• Manage event registration processes, RSVP tracking, attendee lists, and event communications
• Research venue options, catering services, promotional products, and other event resources as directed
• Maintain vendor information, event documentation, and planning records
• Coordinate sponsorship logistics, including attendee registrations, shipping materials, promotional items, booth requirements, setup, and breakdown activities
• Maintain the marketing and business development events calendar and track key deadlines, registration dates, sponsorship obligations, and milestones
• Assist with creating event invitations, registration communications, reminder emails, and post-event follow-up messages
• Support the Marketing Manager and Senior Events Specialist with event-related social media promotion, website updates, and marketing materials
• Support the Business Development Manager with post-event information and reports to provide insight and recommendations for event follow-up
• Maintain event records within the firm's CRM and marketing databases, including RSVP status, attendance records, and post-event activity
• Manage the firm's Uber account and assist with administration of the Navan travel program
• Collect event performance data and assist with post-event reporting and documentation
• Track event expenses, maintain records, and coordinate invoice processing and reconciliation
• Travel to events as needed to provide on-site logistical and operational support
• Manage multiple projects simultaneously while maintaining attention to detail, meeting deadlines, and supporting process improvements that enhance event execution and efficiency
• Assist with maintaining event planning procedures, templates, documentation, and best practices

Skills

• 1-3 years of event planning, business development, marketing, or related experience in a law firm or professional services environment
• Ability to travel as needed, including occasional evenings and weekends. Must be near a major airport hub, preferably on the East Coast
• Strong organizational and project coordination skills
• Proficiency with Microsoft Office Suite required
• Excellent written and verbal communication skills
• Bachelor's degree in Marketing, Communications, Hospitality Management, Event Management, or related field preferred
• Experience with Monday.com, Nexl, Canva, or similar MarTech platforms preferred but not required
• Experience supporting events, meetings, sponsorships, or project coordination activities preferred
• Experience working in a professional services environment. Legal industry experience is preferred but not required

Qualifications

Must Haves

• 1-3 years of event planning, business development, marketing, or related experience in a law firm or professional services environment
• Ability to travel as needed, including occasional evenings and weekends. Must be near a major airport hub, preferably on the East Coast
• Strong organizational and project coordination skills
• Proficiency with Microsoft Office Suite required
• Excellent written and verbal communication skills

Nice to Haves

• Bachelor's degree in Marketing, Communications, Hospitality Management, Event Management, or related field preferred
• Experience with Monday.com, Nexl, Canva, or similar MarTech platforms preferred but not required
• Experience supporting events, meetings, sponsorships, or project coordination activities preferred
• Experience working in a professional services environment. Legal industry experience is preferred but not required

Benefits

• This position may be designated as remote, hybrid, or fully in-office, depending on the needs of the role, office location, and Firm requirements.