Coordinator, Events & Partnerships

Summary

Real Chemistry is a global healthcare communications and marketing agency serving pharmaceutical and biotech clients. The Coordinator, Events and Partnerships supports the planning and execution of live, virtual, and hybrid events, sponsorships, and partnership programs, including logistics, vendor coordination, deliverable tracking, budgeting, and post-event reporting.

Responsibilities

• Support the planning and delivery of US-based live, virtual, and hybrid events, including owned programs, sponsorships, receptions, panels, webinars, and conference activations
• Coordinate event logistics such as schedules, workback plans, attendee lists, registration details, venue and vendor information, speaker materials, signage, shipping, and on-site needs
• Help prepare event briefs, run-of-show documents, checklists, contact sheets, and other materials that enable smooth execution
• Provide on-site or virtual event support as assigned, including registration, room readiness, speaker support, materials management, and real-time troubleshooting
• Complete assigned tasks accurately and on time, escalating risks, changes, or missing information to the Associate Director
• Support the execution of partnership and sponsorship commitments by tracking deliverables, deadlines, approvals, asset requirements, and fulfillment status
• Coordinate routine communications and follow-ups with event organizers, partners, vendors, and internal stakeholders under the direction of the Associate Director
• Collect and organize contracts, invoices, vendor forms, creative specifications, speaker information, and other required documentation
• Help ensure sponsorship assets and benefits are delivered accurately and consistently with Real Chemistry brand standards
• Work closely with Marketing and Communications, Marketing Operations, content and creative teams, Capability Area leaders, and other internal partners to coordinate event-related inputs and deliverables
• Schedule planning meetings, prepare agendas, capture notes and action items, and follow up with owners to keep workstreams moving
• Support the development and routing of event communications, invitations, promotional materials, speaker content, and internal updates
• Respond to routine stakeholder questions and direct more complex requests or strategic decisions to the Associate Director
• Maintain accurate event calendars, project trackers, timelines, attendee lists, partner deliverable trackers, and shared files
• Assist with budget administration by organizing estimates, purchase information, invoices, expense codes, and reconciliation materials for review
• Compile attendance, engagement, lead generation, and other available performance data for post-event recaps and reporting
• Help gather feedback, document learnings, and update templates and checklists to improve future programs
• Follow established processes for file management, approvals, brand compliance, and vendor coordination

Skills

• * Are energized by events and enjoy turning many small details into a seamless experience
• * Are highly organized, dependable, and comfortable managing multiple assignments and deadlines
• * Communicate clearly and professionally with colleagues, vendors, partners, and event participants
• * Have strong attention to detail and take pride in accurate, complete, and polished work
• * Are proactive about asking questions, surfacing issues, and learning new processes and tools
• * Enjoy collaborating across teams and can adapt calmly when priorities or event needs change
• * Are willing to travel and work occasional early mornings, evenings, or weekends when event schedules require it
• * Bachelor's degree in Marketing, Communications, or a related field, or equivalent practical experience
• * 0–2 years of experience in events, marketing, communications, project coordination, or a related area. Relevant internships, campus leadership, volunteer experience, or part-time roles may count toward experience
• * Strong organizational and time-management skills, with the ability to follow detailed processes and manage overlapping deadlines
• * Clear written and verbal communication skills and confidence interacting professionally with internal and external partners
• * Proficiency with Microsoft 365 applications, including Outlook, Word, PowerPoint, and Excel
• * Ability to travel for events as needed and to lift or move event materials within reasonable workplace guidelines
• * Interest in healthcare, life sciences, marketing, communications, or professional services is preferred
• * Experience supporting events, conferences, student organizations, hospitality programs, vendors, or sponsorship deliverables is preferred

Qualifications

Must Haves

• * Are energized by events and enjoy turning many small details into a seamless experience
• * Are highly organized, dependable, and comfortable managing multiple assignments and deadlines
• * Communicate clearly and professionally with colleagues, vendors, partners, and event participants
• * Have strong attention to detail and take pride in accurate, complete, and polished work
• * Are proactive about asking questions, surfacing issues, and learning new processes and tools
• * Enjoy collaborating across teams and can adapt calmly when priorities or event needs change
• * Are willing to travel and work occasional early mornings, evenings, or weekends when event schedules require it
• * Bachelor's degree in Marketing, Communications, or a related field, or equivalent practical experience
• * 0–2 years of experience in events, marketing, communications, project coordination, or a related area. Relevant internships, campus leadership, volunteer experience, or part-time roles may count toward experience
• * Strong organizational and time-management skills, with the ability to follow detailed processes and manage overlapping deadlines
• * Clear written and verbal communication skills and confidence interacting professionally with internal and external partners
• * Proficiency with Microsoft 365 applications, including Outlook, Word, PowerPoint, and Excel
• * Ability to travel for events as needed and to lift or move event materials within reasonable workplace guidelines

Nice to Haves

• * Interest in healthcare, life sciences, marketing, communications, or professional services is preferred
• * Experience supporting events, conferences, student organizations, hospitality programs, vendors, or sponsorship deliverables is preferred

Benefits

• Free snacks to keep you running all day long
• Generous holiday and paid time off
• Options for private medical, dental, and vison plans
• Support in saving for the future
• Mental wellness coaching and support
• Access to more than 13,000 online classes with LinkedIn Learning
• Some positions offer hybrid or remote flexibility
• For employees located within a one-hour commute of a Real Chemistry office, in-person attendance two days per week is provided through work at a Real Chemistry office or when working onsite with clients
• Employees in regions without a nearby office may work remotely and come together throughout the year for collaboration, culture-building, learning, and team connection opportunities