Program Coordinator

Summary

Howard University is seeking a Program Coordinator to support the daily operations of the Howard University Gallery of Art. The role coordinates gallery programs, collection and exhibition workflows, procurement, events, administrative procedures, research, and student work-study and internship programs.

Responsibilities

• Perform directives from leadership in the coordination of administrative procedures/policies within the Gallery of Art and/or serve as the liaison for events and programming with fine arts and other university departments
• Supports all procurement actions relating to, but not limited to, programs that include requests for travel authorizations, contractor services (work for hire), student workers, goods requisition, and grants coordination. Works with the HUGA Executive Director to reconcile program expenditures for departmental budgets and accounting records
• Works as interdisciplinary administrative coordinator for revolving gallery programs such as collection and exhibition initiatives, in addition to supporting symposiums, conferences, and colloquia such as James A. Porter Art Colloquium and Fine Arts Festival, etc
• Oversees the scheduling of appointments, meetings, and conferences
• Coordinates logistics of all events and meetings, including travel and lodging arrangements, agendas, information packets, parking, amenities, etc., and provides on-site guidance to visitors and guests for university-related events
• Serves as the point of contact for vendors/contractors and supports the procurement process for the departmental unit in coordinating ongoing projects
• Responsible for maintaining the overall office gallery constituent database
• Performs research and other related duties as assigned
• Oversees student work-study and internship program

Skills

• Advanced knowledge of art education and program management
• Solid writing skills, documentation skills, event production, organizational, and communication skills
• Prior experience working in and/or with community-based arts organizations
• Understanding of administrative practices and operational principles for coordinating projects. Proficient in computers and related software applications (Microsoft Office Suite), specifically in Excel spreadsheet reporting
• Ability to problem-solve and make decisions while exercising discretion to ensure a high level of confidentiality
• Ability to communicate effectively orally and in writing with a diverse population
• Minimum of 2 years of work experience or relevant experience (e.g., administrative and development experience)
• Bachelor's degree in arts administration/management, developmental studies, or related fields

Qualifications

Must Haves

• Advanced knowledge of art education and program management
• Solid writing skills, documentation skills, event production, organizational, and communication skills
• Prior experience working in and/or with community-based arts organizations
• Understanding of administrative practices and operational principles for coordinating projects. Proficient in computers and related software applications (Microsoft Office Suite), specifically in Excel spreadsheet reporting
• Ability to problem-solve and make decisions while exercising discretion to ensure a high level of confidentiality
• Ability to communicate effectively orally and in writing with a diverse population
• Minimum of 2 years of work experience or relevant experience (e.g., administrative and development experience)
• Bachelor's degree in arts administration/management, developmental studies, or related fields

Benefits

• Comprehensive medical, dental, and vision insurance, plus mental health support
• PTO, paid holidays, flexible work arrangements
• 403(b) with company match
• Ongoing training, tuition reimbursement, and career advancement paths
• Wellness programs, commuter benefits, and a vibrant company culture