Prospect Development Specialist

Summary

Howard University is a higher education institution seeking a Prospect Development Specialist to provide administrative and operational support to its Prospect Development team. The role focuses on maintaining prospect and donor data, generating reports, supporting research software systems, and assisting with routine data operations and team administration.

Responsibilities

• Enter, update, and maintain prospect and donor records in Raiser's Edge, ensuring data accuracy and adherence to established data standards
• Update and maintain constituent records in EverTrue, ensuring synchronization with Raiser's Edge data where applicable
• Process routine data updates including contact information changes, relationship linkages, employment updates, and biographical details
• Assist with data cleanup projects, duplicate record management, and data hygiene initiatives as directed
• Document data entry processes and maintain procedural guides for routine tasks
• Pull and generate standard reports from Raiser's Edge and EverTrue to support prospect research, portfolio management, and fundraising activities
• Compile data for regular team reports, including prospect activity summaries, portfolio snapshots, and pipeline updates
• Assist the Prospect Research Analyst and Portfolio Managers with ad hoc data pulls and list generation as needed
• Format and organize report outputs for distribution to team members and stakeholders
• Assist with the day-to-day administration and maintenance of Raiser's Edge and EverTrue, including user support and troubleshooting basic issues
• Support the management of prospect research software subscriptions and tools (e.g., DonorSearch, WealthEngine, iWave), including tracking renewals, managing user access, and coordinating with vendors as directed
• Help maintain organized files and documentation related to software licenses, training materials, and system procedures
• Assist with importing and exporting data between systems and platforms as needed
• Provide general administrative support to the Prospect Development team, including scheduling meetings, preparing materials, and coordinating logistics
• Assist with preparing prospect briefing materials by gathering and organizing background information from databases and research tools
• Maintain organized electronic files and records for the team
• Perform other duties as assigned to support the Prospect Development function

Skills

• • Strong attention to detail and commitment to data accuracy
• • Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint
• • Strong organizational skills with the ability to manage multiple tasks and meet deadlines
• • Ability to follow established procedures and maintain consistency in data entry and reporting
• • Effective written and verbal communication skills
• • Customer service orientation with the ability to respond to requests from team members in a timely manner
• • Ability to work both collaboratively and independently in a fast-paced environment
• • Ability to handle confidential information with discretion and professionalism
• • Willingness to learn new software systems and tools
• • Associate's or Bachelor's degree in a related field, or two (2) years of experience in an administrative position
• • Proficiency in Microsoft Word, Excel, and PowerPoint
• • Database management experience; familiarity with Raiser's Edge preferred
• • Excellent communication and interpersonal skills
• • Ability to learn and navigate database systems, with familiarity with Raiser's Edge or similar CRM preferred
• • Experience working in higher education, nonprofit, or fundraising environment
• • Experience with Raiser's Edge, EverTrue, or similar advancement/CRM platforms
• • Familiarity with prospect research tools or data management processes
• • Experience with data entry, reporting, or administrative support in a development office

Qualifications

Must Haves

• • Strong attention to detail and commitment to data accuracy
• • Proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint
• • Strong organizational skills with the ability to manage multiple tasks and meet deadlines
• • Ability to follow established procedures and maintain consistency in data entry and reporting
• • Effective written and verbal communication skills
• • Customer service orientation with the ability to respond to requests from team members in a timely manner
• • Ability to work both collaboratively and independently in a fast-paced environment
• • Ability to handle confidential information with discretion and professionalism
• • Willingness to learn new software systems and tools
• • Associate's or Bachelor's degree in a related field, or two (2) years of experience in an administrative position
• • Proficiency in Microsoft Word, Excel, and PowerPoint
• • Database management experience; familiarity with Raiser's Edge preferred
• • Excellent communication and interpersonal skills

Nice to Haves

• • Ability to learn and navigate database systems, with familiarity with Raiser's Edge or similar CRM preferred
• • Experience working in higher education, nonprofit, or fundraising environment
• • Experience with Raiser's Edge, EverTrue, or similar advancement/CRM platforms
• • Familiarity with prospect research tools or data management processes
• • Experience with data entry, reporting, or administrative support in a development office

Benefits

• Comprehensive medical, dental, and vision insurance, plus mental health support
• PTO
• Paid holidays
• Flexible work arrangements
• 403(b) with company match
• Ongoing training
• Tuition reimbursement
• Career advancement paths
• Wellness programs
• Commuter benefits
• A vibrant company culture