Administrative Assistant II

Summary

Howard University is an institution focused on strategic success, employee well-being, and professional growth. The Administrative Assistant II performs intermediate administrative support duties, coordinates office workflows, manages correspondence and schedules, maintains departmental budgets, and supports communication and office operations.

Responsibilities

• Receive and screen messages and visitors; assist visitor or caller by answering questions or providing information regarding office/department policies or procedures utilizing thorough knowledge of office operations; determines when referral to supervisor, appropriate staff member or other office is appropriate
• Prepare or direct preparation of minutes, notices, manuals, agendas and correspondence with all supporting documentation
• Maintain and reconcile budgets for departmental accounts; monitors expenditures and perform simple analysis of accounts; prepare both special and recurring reports for supervisor and authorizes payments within prescribed limits
• Coordinate the workflow of the office. Implement office procedures and practices. May assign and monitor student workers, as directed
• Relay direction from supervisor to coordinate administrative procedures to department and/or among other offices
• Answer inquiries on general and technical matters in accordance with established guidelines and forwards other items to supervisor or appropriate staff
• Compose correspondence, reports or other documents from rough draft, using correct grammar, spelling and punctuation
• Schedule appointments for supervisor as directed utilizing knowledge of priorities and prearranged plans
• Ensures office staff is informed of new or revised procedures and any pertinent information regarding assigned function(s); update related policy/procedure manuals
• Arrange meetings, schedules conferences, facilities and services as directed by supervisor; notifies attendees or participants of time and place
• Ensure timely dissemination of information to students and faculty through the design and maintenance of bulletin boards and electronic documents
• Monitor and assist with the oversight of property management, security, safety, building maintenance services and related tasks as assigned and directed

Skills

• Ability to develop and maintain proficiency in the utilization of Microsoft Word, Excel, PowerPoint and related software applications to perform a variety of typing and/or project assignments
• Knowledge of general office procedures and practices
• Knowledge of basic record keeping procedures
• Skill in basic arithmetic, grammar and spelling
• Ability to effectively communicate orally and in writing
• Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the general public
• High School diploma or GED and 1-3 years of general work experience
• AA/AS may be substituted for 4 years of required work experience
• BA/BS may be substituted for up to 4 years work experience

Qualifications

Must Haves

• Ability to develop and maintain proficiency in the utilization of Microsoft Word, Excel, PowerPoint and related software applications to perform a variety of typing and/or project assignments
• Knowledge of general office procedures and practices
• Knowledge of basic record keeping procedures
• Skill in basic arithmetic, grammar and spelling
• Ability to effectively communicate orally and in writing
• Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the general public
• High School diploma or GED and 1-3 years of general work experience
• AA/AS may be substituted for 4 years of required work experience
• BA/BS may be substituted for up to 4 years work experience

Benefits

• Comprehensive medical, dental, and vision insurance, plus mental health support
• PTO, paid holidays, flexible work arrangements
• 403(b) with company match
• Ongoing training, tuition reimbursement, and career advancement paths
• Wellness programs, commuter benefits, and a vibrant company culture