Accounts Payable & Finance Operations Specialist

Summary

Jade Biosciences is a clinical-stage biotechnology company developing therapies for autoimmune diseases. The Accounts Payable & Finance Operations Specialist will manage purchase order workflows, accounts payable, cash transactions, bank reconciliations, close activities, and procure-to-pay process improvements while partnering with vendors, budget owners, and the Finance & Accounting team.

Responsibilities

• Design, oversee and manage the purchase order lifecycle, including intake, creation, routing, change orders, tracking, and closure, in accordance with established approval and documentation requirements
• Partner with business owners to independently confirm appropriate purchase order coverage, coding, approvals, and documentation before commitments are finalized
• Oversee open purchase orders and commitments; follow up on aged, incomplete, or fully utilized POs and ensure timely resolution with stakeholders
• Manage and lead day-to-day accounts payable activities, including invoice intake, coding, three-way matching where applicable, approval routing, exception resolution, and preparation of payment batches
• Ensure the maintenance of accurate vendor records and supporting documentation; coordinate vendor setup and changes using established controls and validation procedures
• Respond to vendor and internal inquiries, independently research discrepancies, and resolve duplicate invoices, pricing differences, missing approvals, and payment-status questions
• Process and record cash transactions, including electronic payments, wires, ACH activity, deposits, transfers, and other treasury-related entries, with appropriate authorization and support
• Prepare timely bank and cash account reconciliations; investigate and clear reconciling items and communicate outstanding matters to the Assistant Controller
• Participate in month-end, quarter-end, and year-end close activities, including AP cut-off, accrual support, account reconciliations, journal entry support, and preparation of audit-ready documentation
• Reconcile vendor statements and AP subledger activity to the general ledger; identify unusual or erroneous transactions and work with the appropriate parties to correct them
• Assist with cash forecasting by maintaining visibility into scheduled payments, open commitments, and near-term cash requirements
• Maintain organized electronic records and support internal controls, process walkthroughs, audits, and compliance requests related to procurement, payables, and cash
• Identify opportunities to streamline workflows, strengthen controls, improve data quality, and increase efficiency across procure-to-pay and cash processes
• Provide cross-functional support and complete ad hoc Finance & Accounting projects as requested which may include payroll preparation

Skills

• Bachelor's degree in Accounting, Finance, Business Administration, Supply Chain, or a related field, or equivalent relevant experience
• Hands-on experience with purchase orders, invoice processing, payment execution, vendor management, and bank reconciliations
• Solid understanding of accounting fundamentals, transaction coding, account reconciliations, cut-off, accruals, and internal controls
• Experience working with an ERP, procure-to-pay platform, banking portals, and Microsoft Excel; ability to learn new systems quickly
• Strong attention to detail, sound judgment, and a consistent commitment to accuracy, confidentiality, and complete supporting documentation
• Excellent organization and prioritization skills, with the ability to manage recurring deadlines and a high volume of transactions
• Clear, professional communication skills and the ability to work collaboratively with vendors, budget owners, and cross-functional partners
• Ability to investigate issues, identify root causes, and drive practical resolutions independently while escalating higher risk matters appropriately
• Continuous improvement mindset with an interest in building scalable, efficient, and well-controlled processes
• This is a remote role; periodic travel to team and company events is required
• 3+ years of experience in accounts payable, procurement operations, cash management, or related accounting roles is preferred

Qualifications

Must Haves

• Bachelor's degree in Accounting, Finance, Business Administration, Supply Chain, or a related field, or equivalent relevant experience
• Hands-on experience with purchase orders, invoice processing, payment execution, vendor management, and bank reconciliations
• Solid understanding of accounting fundamentals, transaction coding, account reconciliations, cut-off, accruals, and internal controls
• Experience working with an ERP, procure-to-pay platform, banking portals, and Microsoft Excel; ability to learn new systems quickly
• Strong attention to detail, sound judgment, and a consistent commitment to accuracy, confidentiality, and complete supporting documentation
• Excellent organization and prioritization skills, with the ability to manage recurring deadlines and a high volume of transactions
• Clear, professional communication skills and the ability to work collaboratively with vendors, budget owners, and cross-functional partners
• Ability to investigate issues, identify root causes, and drive practical resolutions independently while escalating higher risk matters appropriately
• Continuous improvement mindset with an interest in building scalable, efficient, and well-controlled processes
• This is a remote role; periodic travel to team and company events is required

Nice to Haves

• 3+ years of experience in accounts payable, procurement operations, cash management, or related accounting roles is preferred

Benefits

• This is a remote role