V101- Virtual Executive Administrative Coordinator I

Summary

Job Duck connects candidates with remote opportunities supporting US-based employers. The Virtual Executive Administrative Coordinator will provide comprehensive professional and personal administrative support to a senior leader, managing calendars, communications, travel, errands, marketing logistics, and follow-ups with discretion and precision.

Responsibilities

• Handle personal and household administrative tasks, including scheduling dry cleaning, grocery pickups, and other errands
• Provide comprehensive calendar management, coordinating professional, family, and personal appointments and commitments
• Respond to race series communications and coordinate related orders and logistics
• Track marketing activities, orders, shipments, and follow-ups to ensure timely completion
• Support marketing initiatives by managing referral partner lists, coordinating mailings and launches, and arranging shipments of books, coffee mugs, and other promotional materials
• Manage firm and family travel arrangements, including flights, accommodations, car rentals, and related logistics

Skills

• English proficiency required
• Minimum of 1 year of experience as an executive assistant, or in administrative support roles
• Strong calendar management and scheduling expertise
• Advanced email triage and professional written communication
• Detail-oriented with exceptional organizational skills
• Proactive mindset with the ability to anticipate needs
• Adaptable and comfortable managing shifting priorities
• Strong problem-solving and decision-making skills
• Ability to act as a gatekeeper with sound judgment and discretion
• Comfortable handling both business and personal tasks
• Prior experience supporting an executive or business owner is strongly preferred

Qualifications

Must Haves

• English proficiency required
• Minimum of 1 year of experience as an executive assistant, or in administrative support roles
• Strong calendar management and scheduling expertise
• Advanced email triage and professional written communication
• Detail-oriented with exceptional organizational skills
• Proactive mindset with the ability to anticipate needs
• Adaptable and comfortable managing shifting priorities
• Strong problem-solving and decision-making skills
• Ability to act as a gatekeeper with sound judgment and discretion
• Comfortable handling both business and personal tasks

Nice to Haves

• Prior experience supporting an executive or business owner is strongly preferred

Benefits

• Remote work opportunity