Project Coordinator

Summary

LabConnect improves lives by partnering with pharmaceutical and biotech companies, and clinical research organizations to accelerate the development of new medicines. The Project Coordinator is responsible for collaborating with Project Managers and internal departments to manage ongoing clinical trial projects and ensure effective communication with all stakeholders.

Responsibilities

• Ensures appropriate communication channels are maintained with Sponsors and Contract Research Organizations as the Secondary Project Contact
• Promptly responds to interactions with Project Managers, internal LabConnect departments, sites, & sponsors
• Updates all on-going project status to Project Managers as needed and monthly to direct manager
• Provides support for investigation and resolutions for Quarantine samples as needed
• Interfaces with, but not limited to, the following: Project Management, Sponsors, investigator sites, reference laboratories, Investigator Support Services, Clinical Trial Materials, Information Technology, Data Management personnel, and Executive Leadership Team
• Updates and maintains Study specific Site Lists containing vital site information that is utilized by multiple departments
• Verifies that Investigator’s Site information is accurate and up to date in all applicable databases
• Generates Lab Report Access Forms for anyone seeking access to Lab Reports
• Receives, verifies, and processes all returned Lab Report Access Forms, including but not limited to: ensuring forms are filled out properly, filed on SharePoint in study specific folder, and submission to the Quality Control Process
• Provides response on supply requests, corrections, patient reports, and other inquiries and concerns. Requests project management assistance, when necessary
• Documents meeting minutes & maintains the Project Dashboard Tracker spreadsheet and allows for edits from the Project Manager to be provided and distributed to attendees within 24-48 hours
• Addresses escalated 4th day site queries & Double Data Entry quires through communication with the investigator site, sponsor, & PM contacts
• Manages Study Closure Protocol notes as needed in applicable database
• Completes and Submits Work Order requests to our Clinical Trial Materials department as requested
• Provides study-specific (non-client facing) management reports to clients on a reoccurring basis
• Facilitates distribution of study documents, such as the distribution of site memos to sites and sponsors, at the request of Project Managers
• Manages Portal User Account Access in applicable system, including but not limited to creating, adjusting, and deactivating user’s access
• Supports Study Set Up Managers with study set up tasks that include but are not limited to:
• Creation of SalesForce Projects, Updating SalesForce tasks/milestones/project health/Opportunity Amendments
• Creation of study specific email addresses
• Creation of study in Replicon
• Exhibits an understanding of each protocol from a Project Coordinator’s perspective
• Serves as a reference point for clinical investigators, handling questions, concerns, and complaints
• Performs other related duties and tasks as necessary or as assigned

Skills

• We're looking for someone who shines in customer service, stays organized, communicates well, juggles multiple tasks with ease, and connects naturally with others
• Must possess the ability to read, analyze, and interpret general business periodicals, professional journals, or technical procedures
• Must be able to draft clear and effective business communications
• The ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public is necessary
• Basic math proficiency required, no advanced math knowledge necessary
• The ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists is necessary
• The ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form is preferred
• To perform this job successfully, an individual should have advanced knowledge of Microsoft Office applications, word processing software, spreadsheet software, and database software
• Bachelor's or associate degree
• University program certificate
• 2–4 years of relevant lab experience
• Experience or training in the clinical trial industry
• Or any combination of the above!

Qualifications

Must Haves

• We're looking for someone who shines in customer service, stays organized, communicates well, juggles multiple tasks with ease, and connects naturally with others
• Must possess the ability to read, analyze, and interpret general business periodicals, professional journals, or technical procedures
• Must be able to draft clear and effective business communications
• The ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public is necessary
• Basic math proficiency required, no advanced math knowledge necessary
• The ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists is necessary
• The ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form is preferred
• To perform this job successfully, an individual should have advanced knowledge of Microsoft Office applications, word processing software, spreadsheet software, and database software

Nice to Haves

• Bachelor's or associate degree
• University program certificate
• 2–4 years of relevant lab experience
• Experience or training in the clinical trial industry
• Or any combination of the above!

Benefits

• Financial Security (Base Pay, 401k Match and Possible Annual Bonus Eligibility)
• 401k Match
• Possible Annual Bonus Eligibility
• Health Benefits beginning on date of hire
• PTO plan
• 11 Paid Company Holidays
• 1 Day to Volunteer in your community
• Short and Long-Term Disability
• Life Insurance
• AD&D
• Remote/Hybrid, Other Desk-Based Roles
• Career growth opportunities, globally
• Friendly and collaborative environment with open lines of communication