Sales and Marketing Coordinator

Summary

Total Health Oncology provides oncology medical education through conferences that connect healthcare professionals, industry partners, and clinicians. The Sales and Marketing Coordinator will support sponsorship sales by managing marketing collateral, email campaigns, webpages, social media, project coordination, and administrative activities across the organization's educational programs.

Responsibilities

• Create and update sales collateral, sponsorship materials, flyers, one-pagers, and digital assets using Canva
• Build and execute email campaigns in Marketo
• Update sponsorship and meeting webpages in Squarespace
• Support sales campaigns for upcoming conferences, sponsorship opportunities, exhibits, and special programs
• Assist with preparing sales presentations, pricing materials, meeting information, and sponsorfacing resources
• Maintain consistency across sales and marketing communications
• Help develop creative ways to promote upcoming meetings and available sponsorship opportunities
• Assist with creating and scheduling social media content
• Develop graphics and promotional assets for social channels
• Support meeting announcements, sponsorship promotions, registration updates, and other campaigns
• Help maintain an organized content calendar
• Ensure messaging and branding remain consistent across platforms
• Maintain and communicate updates through Basecamp
• Create, assign, and follow up on project tasks and deadlines
• Help ensure Sales, Marketing, and Program teams have the information they need for upcoming initiatives
• Support quarterly team projects and department initiatives
• Assist with organizing campaign timelines and deliverables
• Follow up with internal team members to keep projects moving
• Provide administrative support to the Sales team as needed
• Assist with data entry, list management, document organization, and reporting
• Help organize sales materials, templates, folders, and internal resources
• Support meeting preparation and occasional post-meeting projects
• Assist with special projects during slower periods
• Provide additional department support as business needs arise

Skills

• The ideal candidate is:
• * Highly organized and able to manage multiple deadlines
• * Creative and comfortable working in Canva
• * Comfortable learning and working in digital marketing platforms
• * A strong written communicator with excellent attention to detail
• * Tech-savvy and able to learn new systems quickly
• * Comfortable working independently in a remote environment
• * Proactive and willing to ask questions, troubleshoot, and find solutions
• * Flexible and willing to assist across different types of projects
• * Comfortable working in a fast-paced environment where priorities may change
• * A collaborative team member who communicates clearly and follows through on commitment
• * Must currently reside in Florida
• * Ability to work remotely and maintain reliable communication during business hours
• * Ability to travel occasionally for team meetings, company meetings, or other business needs
• * Ability to manage multiple projects and deadlines simultaneously
• * 1–3 years of experience in marketing, sales support, communications, project coordination, or a related role
• * Experience with Canva
• * Experience with email marketing platforms such as Marketo, HubSpot, Mailchimp, or similar
• * Experience with Squarespace, WordPress, or another website CMS
• * Experience with project management tools such as Basecamp, Asana, Monday.com, or similar
• * Familiarity with social media platforms and content creation
• * Microsoft Office / Google Workspace proficiency
• * Experience supporting a sales or business development team is a plus
• * Healthcare, pharmaceutical, medical education, or conference/event industry experience is a plus but not required

Qualifications

Must Haves

• The ideal candidate is:
• * Highly organized and able to manage multiple deadlines
• * Creative and comfortable working in Canva
• * Comfortable learning and working in digital marketing platforms
• * A strong written communicator with excellent attention to detail
• * Tech-savvy and able to learn new systems quickly
• * Comfortable working independently in a remote environment
• * Proactive and willing to ask questions, troubleshoot, and find solutions
• * Flexible and willing to assist across different types of projects
• * Comfortable working in a fast-paced environment where priorities may change
• * A collaborative team member who communicates clearly and follows through on commitment
• * Must currently reside in Florida
• * Ability to work remotely and maintain reliable communication during business hours
• * Ability to travel occasionally for team meetings, company meetings, or other business needs
• * Ability to manage multiple projects and deadlines simultaneously

Nice to Haves

• * 1–3 years of experience in marketing, sales support, communications, project coordination, or a related role
• * Experience with Canva
• * Experience with email marketing platforms such as Marketo, HubSpot, Mailchimp, or similar
• * Experience with Squarespace, WordPress, or another website CMS
• * Experience with project management tools such as Basecamp, Asana, Monday.com, or similar
• * Familiarity with social media platforms and content creation
• * Microsoft Office / Google Workspace proficiency
• * Experience supporting a sales or business development team is a plus
• * Healthcare, pharmaceutical, medical education, or conference/event industry experience is a plus but not required

Benefits

• Fully remote work arrangement
• Occasional travel for team meetings, company meetings, or other business needs