Accounts Payable Specialist

Summary

Muse Paintbar is a guided painting experience with studios across the East Coast. The Accounts Payable Specialist oversees the accounts payable function, including invoice processing, vendor payments, reconciliations, reporting, and resolving payment issues. This remote role supports accurate financial transactions, process improvements, compliance, and coordination with vendors and internal teams.

Responsibilities

• Manage the day-to-day accounts payable process from invoice receipt through payment
• Manage the AP inbox, identifying and completing invoices while responding to general vendor correspondence
• Resolve complex invoice discrepancies, payment issues, vendor disputes, and reconciliation variances
• Review and maintain vendor records, including collecting required 1099 information
• Enter vendor invoices and payables into QuickBooks with accurate general ledger coding
• Review invoices and payment information for accuracy and completeness
• Communicate with vendors and internal teams to resolve discrepancies and ensure timely payment
• Maintain organized and accurate AP records
• Develop, document, and recommend improvements to accounts payable procedures and workflows to enhance efficiency and strengthen internal controls
• Coordinate and process vendor payments through ACH, check, and vendor payment portals
• Post cash payments accurately in QuickBooks
• Prepare weekly cash funding reports to support cash flow planning and payment needs
• Prepare and maintain vendor-specific spreadsheets and reporting
• Ensure payment activity is accurately reflected in the general ledger
• Monitor accounts payable reports and recommend actions to optimize cash flow and maintain positive vendor relationships
• Reconcile American Express activity and investigate discrepancies
• Support periodic audit and documentation requests
• Prepare vendor-specific reporting as needed
• Prepare and maintain the monthly rent schedule
• Coordinate AP activity and required documentation with the Financial Controller to support the monthly close schedule
• Collect and maintain vendor information required for 1099 reporting
• Support the preparation and filing of annual 1099s
• Assist with year-end AP reporting and reconciliation as needed
• Other duties as assigned

Skills

• You're self-driven, organized, and detail-oriented
• You're comfortable managing deadlines, overseeing and implementing accounts payable processes, analyzing numbers, and keeping things moving for a multi-state organization
• You're proactive about identifying discrepancies, asking questions, and following through until an issue is resolved
• You can work independently while also communicating clearly with vendors and internal teams, and you understand that accuracy, reliability, and organization are essential to keeping the business running smoothly
• 2+ years of experience in accounts payable, bookkeeping, accounting, or a related financial operations role
• Strong attention to detail and commitment to accuracy
• Experience with QuickBooks or similar accounting software
• Advanced proficiency in Excel and Google Sheets
• Strong organizational and time-management skills
• Ability to manage recurring deadlines and prioritize competing requests
• Clear and professional written and verbal communication skills
• Ability to work independently in a remote environment while staying connected with colleagues
• Strong judgment and willingness to ask questions
• Must reside in Georgia

Qualifications

Must Haves

• You're self-driven, organized, and detail-oriented
• You're comfortable managing deadlines, overseeing and implementing accounts payable processes, analyzing numbers, and keeping things moving for a multi-state organization
• You're proactive about identifying discrepancies, asking questions, and following through until an issue is resolved
• You can work independently while also communicating clearly with vendors and internal teams, and you understand that accuracy, reliability, and organization are essential to keeping the business running smoothly
• 2+ years of experience in accounts payable, bookkeeping, accounting, or a related financial operations role
• Strong attention to detail and commitment to accuracy
• Experience with QuickBooks or similar accounting software
• Advanced proficiency in Excel and Google Sheets
• Strong organizational and time-management skills
• Ability to manage recurring deadlines and prioritize competing requests
• Clear and professional written and verbal communication skills
• Ability to work independently in a remote environment while staying connected with colleagues
• Strong judgment and willingness to ask questions
• Must reside in Georgia

Benefits

• Fully remote work based in Georgia with occasional in-person meetings
• Paid sick time
• 10 company holidays
• 4 weeks of accrued vacation time
• Medical, Dental, and Vision health benefits effective upon hire following enrollment
• Additional insurance options, including life insurance and disability options
• Employee discount
• Monthly session vouchers