Recruiting Program Coordinator

Summary

MDVIP is a national leader in personalized healthcare, providing concierge primary care focused on preventive medicine and individualized wellness. The Recruiting Program Coordinator will independently manage recruiting operations, including interview scheduling, reporting and analytics, ATS ownership, candidate travel, kickoff calls, and recruiting projects. The role partners with recruiters and hiring managers to identify bottlenecks, improve processes, and maintain an efficient candidate experience.

Responsibilities

• Own end-to-end interview scheduling logistics across multiple roles, panels, and time zones, proactively resolving conflicts rather than escalating them
• Design and refine scheduling workflows to reduce turnaround time and improve interviewer/candidate experience
• Manage competing priorities across multiple open requisitions simultaneously
• Build and maintain recruiting dashboards and reporting (time-to-fill, funnel conversion, source effectiveness, offer acceptance) for leadership visibility
• Proactively identify trends, bottlenecks, and risks in the pipeline and recommend process improvements — not just report the numbers
• Partner with recruiting leadership on headcount and hiring plan tracking
• Serve as the subject-matter expert and system owner for the ATS, including workflow configuration, data integrity audits, and troubleshooting
• Train and support recruiters and hiring managers on ATS best practices
• Identify opportunities to automate or streamline ATS-driven processes
• Independently manage complex travel logistics for candidate on-sites, including budget tracking and vendor coordination
• Own the candidate experience end-to-end for on-site interviews, resolving issues in real time without needing direction
• Lead or co-lead intake/kickoff calls with hiring managers, translating conversations into clear hiring plans and success metrics
• Act as a proactive partner to recruiters and hiring managers, flagging risks to timeline or process before they're asked
• Drive recruiting projects and initiatives (e.g., process redesign, tooling rollouts, employer branding programs) from scoping to completion
• Apply baseline recruiting skills (sourcing, screening, market knowledge) to support the team as needed, without requiring close supervision

Skills

• 3-5+ years of experience in recruiting coordination, recruiting operations, or a related HR/TA role
• Advanced proficiency with an ATS (Greenhouse, Lever, Workday, GEM, etc.)
• Experience managing travel logistics and vendor relationships

Qualifications

Must Haves

• 3-5+ years of experience in recruiting coordination, recruiting operations, or a related HR/TA role
• Advanced proficiency with an ATS (Greenhouse, Lever, Workday, GEM, etc.)

Nice to Haves

• Experience managing travel logistics and vendor relationships

Benefits

• Performance-based incentives
• Health insurance
• Dental insurance
• Vision insurance
• Retirement plans
• Ongoing training and leadership development programs
• Medical/prescription drug coverage
• Dental coverage
• Vision coverage
• Flexible Spending Account
• Health Savings Account
• Dependent Care Flexible Spending Account
• Basic and Supplemental Life Insurance & Accidental Death and Dismemberment
• Disability Income Protection Plan
• Employee Assistance Program
• 401(k) retirement program
• Vacation
• Paid Holidays and Personal time
• Paid Sick and Family and Medical Leave time as required by law