AP & Contracts Manager

Summary

Movement Innovation Collaborative (MIC) is a California-focused organization that supports grassroots movements for racial justice and social transformation. The Accounts Payable and Contracts Manager manages accounts payable, payment workflows, vendor records, and contract administration, while also supporting grant payments, audits, reconciliations, and Finance operations.

Responsibilities

• Manage the accounts payable process from invoice and reimbursement submission through payment
• Review and enter invoices and payments requests to Bill.com ensuring completeness, appropriate approval, coding, and supporting documentation
• Manage and track all financial transaction approvals and payment status
• Manage vendor setup and maintain vendor records
• Serve as primary point of contact for vendors and staff regarding invoice and payment status
• Maintain organized vendor payment documentation
• Monitor outstanding invoices, reimbursements, payment requests, and other AP items and follow up as needed
• Partner with accounting to resolve payment, coding, or documentation issues
• Support year-end AP activities, including vendor documentation and 1099 preparation
• Manage the administrative lifecycle of contracts and agreements from intake through execution and closeout
• Coordinate contract requests and ensure required information and approvals are received before the agreement moves forward
• Prepare and route contracts using approved templates and established processes
• Coordinate signatures and maintain executed agreements and related documentation
• Maintain MIC’s central contract records and tracking systems
• Track key contract information including effective dates, expiration dates, payment terms, contract values, amendments, and renewals
• Monitor upcoming contract deadlines and proactively communicate with responsible staff
• Support vendor and consultant onboarding by ensuring required agreements and documentation are in place
• Partner with appropriate staff or external counsel when agreements require legal review, negotiation, or interpretation
• Help ensure payments align with executed contract terms and established payment schedules
• Support audit preparation, reporting, and other information
• Assist with reconciliation support and documentation preparation
• Provide administrative support for grant-related payment requests or documentation as needed
• Help collect, organize, and maintain grant-related payment records and supporting documentation
• Other duties as assigned

Skills

• 3-6 years of experience in nonprofit finance, accounting support, operations, or similar roles involving financial transactions and systems
• Experience working with financial systems such as Expensify, Bill.com, or similar platforms
• Strong organizational skills and attention to detail
• Comfort working with financial documentation and transaction workflows
• Strong project and workflow management skills, including the ability to track multiple deadlines and follow up proactively with staff and partners
• Interest in supporting organizations working toward social change
• Deep alignment with MIC's mission, values, and movement-centered approach
• Familiarity with nonprofit financial practices and compliance
• Experience supporting remote teams or distributed organizations

Qualifications

Must Haves

• 3-6 years of experience in nonprofit finance, accounting support, operations, or similar roles involving financial transactions and systems
• Experience working with financial systems such as Expensify, Bill.com, or similar platforms
• Strong organizational skills and attention to detail
• Comfort working with financial documentation and transaction workflows
• Strong project and workflow management skills, including the ability to track multiple deadlines and follow up proactively with staff and partners
• Interest in supporting organizations working toward social change

Nice to Haves

• Deep alignment with MIC's mission, values, and movement-centered approach
• Familiarity with nonprofit financial practices and compliance
• Experience supporting remote teams or distributed organizations

Benefits

• This role is remote; however, the candidate must be in California.
• 100% organization-funded medical, dental, and vision coverage for employees, their spouses or domestic partners, and their children. Coverage begins on the first day of employment.
• As a full-time employee, you will receive 15 days of vacation, 12 sick days per year, and a generous paid family leave policy. Accrual of this benefit begins on the first day of employment and becomes available upon completion of the 90-day trial period.
• Paid Holidays: 21 days total, including a 10-day Winter Break overlapping with Christmas and New Year’s Day.
• Additionally, 4 Floating Holidays will be made available upon completion of the 90-day trial period.
• MIC offers a 403b retirement plan.
• MIC contributes an employer-paid amount equal to 5% of your salary.