Technical Assistant (General Clerk III) - HAB | Grandview, WA - GSSC

Summary

ProSidian Consulting is a Management and Operations Consulting Services Firm that provides tailored solutions to clients across various industries. They are seeking a Technical Assistant (General Clerk III) to support the Hanford Advisory Board by managing meeting schedules, agendas, and communications with agency representatives, ensuring effective facilitation and administrative support for board activities.

Responsibilities

• Establish and distribute all HAB meeting schedules, agendas, and work plans in consultation with the DOE HAB Coordinator(s) or their delegate, Washington State Department of Ecology and U.S. Environmental Protection Agency local representatives HAB Chairperson, and HAB Executive Issues Committee
• Working with the DOE Hanford Site Deputy Designated Federal Officer, DOE Federal Coordinator, Ecology and EPA agency representatives, and the HAB to ensure committee and Board agenda topics are included in the agenda in a timely manner and are acceptable to the three agencies prior to distribution. • Final, detailed agendas should be provided 10 days prior to HAB committee and full Board meetings
• Maintain open, ongoing and effective communications with agency representatives, including the DOE Federal Coordinator(s), HAB leadership, members and issue managers
• Develop and distribute the HAB Annual Report as requested by DOE Federal Coordinator. The Facilitation Contractor shall provide DOE with a digital copy of the HAB Annual Report
• Assist with Ecology’s Annual HAB/Public Involvement Survey by conducting the survey and provide survey results to the Federal Coordinator
• Maintain a HAB library per FACA guidelines. The HAB Library is a repository of HAB-related information maintained by The ProSidian Engagement Team. It is not a public information repository. ProSidian will organize and maintain the official required Federal Advisory Committee Act information repository. This library is subject to DOE inspection/oversight and records requirements
• Monitor and assist in carrying out administrative procedures as developed by the Board to include attendance and conflict of interest policies, formulation and dissemination of policy advice and recommendations, and ground and operating rules. Seek clarification with the DOE HAB Coordinator(s) and HAB leadership on administrative and management procedures as necessary to avoid duplication with DOE staff

Skills

• Consecutive employment in a position with comparable responsibilities within the past five (5) years
• Must be able to use a computer to communicate via email
• Proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position
• Work products shall be thorough, accurate, appropriately documented, and comply with established criteria
• Four years of relevant experience organizing meetings and providing administrative assistance to teams
• Knowledge of website design and maintenance
• Identification of any conflicts, potential conflicts, or perceived conflicts of interest with any Hanford Site contractors
• U.S. Citizenship Required - You must be a United States Citizen
• Excellent oral and written communication skills
• All ProSidian staff must be determined eligible for a 'Facility Access Authorization' (also referred to as an 'Employment Authorization') by the USG's designated Security Office
• May be required to complete a Financial Disclosure Statement
• Must be able to submit to and qualify for varying levels of background investigative requirements, up to a Top Secret or DOE 'Q' clearance

Qualifications

Must Haves

• Consecutive employment in a position with comparable responsibilities within the past five (5) years
• Must be able to use a computer to communicate via email
• Proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position
• Work products shall be thorough, accurate, appropriately documented, and comply with established criteria
• Four years of relevant experience organizing meetings and providing administrative assistance to teams
• Knowledge of website design and maintenance
• Identification of any conflicts, potential conflicts, or perceived conflicts of interest with any Hanford Site contractors
• U.S. Citizenship Required - You must be a United States Citizen
• Excellent oral and written communication skills
• All ProSidian staff must be determined eligible for a 'Facility Access Authorization' (also referred to as an 'Employment Authorization') by the USG's designated Security Office
• May be required to complete a Financial Disclosure Statement
• Must be able to submit to and qualify for varying levels of background investigative requirements, up to a Top Secret or DOE 'Q' clearance