Grants/Contracts Accounting Analyst 1 - Billing

Summary

Louisiana State University and Agricultural and Mechanical College is hiring a Grants/Contracts Accounting Analyst 1 - Billing in its Sponsored Program Accounting division. The role prepares financial statements, fiscal reports, invoices, and draws for sponsored accounts while auditing expenditures and ensuring compliance with grant and contract regulations. It also communicates with university and agency personnel, resolves award issues, and records accounting transactions.

Responsibilities

• Prepares monthly, quarterly, and final invoices and financial reports on various sponsored accounts. Audits grant expenditures for allowability, allocability, and timeliness. Reviews, interprets, and applies laws and regulations concerning grants and contracts, such as 2 CFR 200. Calculates monthly draws for the university's letters of credit accounts. Analyzes financial transactions on a daily basis to ensure compliance with these laws and regulations. Compiles inventory, patent, and financial reports for each agreement in accordance with grant, contract, and cooperative agreement documents. Handles a standard billing portfolio with more complex awards requiring a deeper analysis of policies and regulations with a greater level of sponsor knowledge
• Communicates daily with departmental and agency personnel (including deans, directors, professors, research administrators, and sponsor officials) and provides technical assistance to resolve problems concerning proper university or agency regulations and procedures. Communicates with the stakeholders independently, resolving and escalating complex award issues requiring a higher degree of sponsor knowledge and degree of judgment and analysis
• Performs other job duties as assigned by the Director
• Calculates and journalizes facilities and administrative costs and fringe benefits in accordance with university policy and federally negotiated rates. Journalizes accounts receivable, expenditure transfers, and budget adjustments on a daily basis. Realizes revenue and records expenditures to individual subsidiary accounts. Enters these transactions online using the General Ledger System (GLS). Approves departmental entries online using GLS

Skills

• Bachelor's degree in accounting or a closely related field with 24 hours of college accounting
• Substitution: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description
• Physical ability and eye-hand coordination necessary to use a computer terminal, calculator, copier, telephone, and other office equipment; overtime may be required during the fiscal year-end process
• All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment
• Bachelor's degree in accounting with 1+ years of professional experience
• Experience in Workday, grants, and contracts; proven verbal, communication, and organizational skills; detail-oriented; proficiency in Microsoft Office products; ability to communicate clearly and effectively through the use of the telephone, e-mail, and direct contact with individuals; proficiency in the use of 10 key adding machines by touch with a high degree of speed and accuracy

Qualifications

Must Haves

• Bachelor's degree in accounting or a closely related field with 24 hours of college accounting
• Substitution: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description
• Physical ability and eye-hand coordination necessary to use a computer terminal, calculator, copier, telephone, and other office equipment; overtime may be required during the fiscal year-end process
• All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment

Nice to Haves

• Bachelor's degree in accounting with 1+ years of professional experience
• Experience in Workday, grants, and contracts; proven verbal, communication, and organizational skills; detail-oriented; proficiency in Microsoft Office products; ability to communicate clearly and effectively through the use of the telephone, e-mail, and direct contact with individuals; proficiency in the use of 10 key adding machines by touch with a high degree of speed and accuracy

Benefits

• Health insurance
• Life insurance
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Retirement options
• Various leave options
• Paid holidays
• Wellness benefits
• Tuition exemption for qualified positions
• Training and development opportunities
• Employee discounts
• For positions approved to work outside the State of Louisiana and employed through Louisiana State University's partner, nextSource Workforce Solutions: benefits and retirement as applicable through their provider; not eligible for State of Louisiana benefits and retirement