Client Billing Coordinator

Summary

Ashurst Perkins Coie US LLP is seeking a collaborative, detail-oriented Client Billing Coordinator to support its billing operations. The role prepares and processes client invoices, manages alternative fee arrangements, researches billing information, and resolves billing inquiries while supporting attorneys, staff, and clients.

Responsibilities

• Prepare and process accurate prebills and client invoices, including task-based and parent/child billing in Elite 3E, in accordance with attorney direction
• Manage billing under Alternative Fee Arrangements, including fee deferrals, step discounts, and fee caps
• Research and generate reports on balances, billing status, revisions, document requests, and accounts payable support
• Respond to client billing inquiries and partner with attorneys and staff to resolve questions, address concerns, and clarify billing requirements
• Explain and reinforce timekeeping and billing policies while advising lawyers and legal staff on special billing arrangements and Elite 3E capabilities
• Maintain consistent attendance and flexibility to work overtime as needed to meet monthly closing requirements and critical client deadlines

Skills

• Strong verbal and written communication skills with the ability to build effective relationships across all levels of the firm
• Solid command of accounting and billing practices, with exceptional accuracy, organization, and follow-through
• Effectively manage high-volume workloads, competing priorities, and time-sensitive requests while delivering quality results
• Apply sound judgment and common sense to solve problems, follow instructions, and navigate complex variables
• Accurately calculate rates, percentages, discounts, and other billing figures; type at least 40 WPM and operate a 10-key calculator by touch
• Proficient in Microsoft Office, particularly Excel and Word
• Requires 2 years of related accounting experience and an AA degree or equivalent
• Familiarity with standard databases and/or accounting software applications. Elite software experience preferred
• Professional services accounting experience is preferred and highly valued

Qualifications

Must Haves

• Strong verbal and written communication skills with the ability to build effective relationships across all levels of the firm
• Solid command of accounting and billing practices, with exceptional accuracy, organization, and follow-through
• Effectively manage high-volume workloads, competing priorities, and time-sensitive requests while delivering quality results
• Apply sound judgment and common sense to solve problems, follow instructions, and navigate complex variables
• Accurately calculate rates, percentages, discounts, and other billing figures; type at least 40 WPM and operate a 10-key calculator by touch
• Proficient in Microsoft Office, particularly Excel and Word
• Requires 2 years of related accounting experience and an AA degree or equivalent

Nice to Haves

• Familiarity with standard databases and/or accounting software applications. Elite software experience preferred
• Professional services accounting experience is preferred and highly valued

Benefits

• This position is eligible for an annual discretionary bonus
• 401(k) plan
• Medical insurance
• Dental insurance
• Vision insurance
• Accrued paid time off plan starting at 20 days annually
• Personal medical leave
• Parental leave
• Up to 10 paid holidays
• Family care benefits
• This job is remote