Billing Coordinator

Summary

Dechert LLP is seeking a Billing Coordinator to support partners and legal secretaries with client billing and electronic billing submissions. The role prepares and reviews prebills and invoices, resolves billing issues, coordinates with electronic billing and collections teams, and helps ensure compliance with client billing requirements.

Responsibilities

• Generate monthly prebills, draft, and final bills for attorney’s review. Generate on-demand, transactional and closing prebills, draft and final bills in an expedited manner. Utilize specialized knowledge of client and industry standards/requirements in the preparation of bills
• Review attorney time entries based on client and matter requirements, and suggest corrections when applicable (including resolution of block billing and task codes)
• Review cost entries for compliance with billing guidelines, and suggest corrections when applicable
• Ensure that Partner is updated on billing related issues
• Demonstrate solid judgement and diplomacy when executing partner requests
• Forward invoices for e-billed clients to the Electronic Billing Team. Assist E-Billing with any issues to ensure a successful submission and assist with rejected invoices in a timely manner (two billing days)
• Work with Collections Team to ensure proactive follow-up on all aged invoices and resolution of short paid invoices
• Respond to requests from partners and legal secretaries to troubleshoot billing problems and offer constructive solutions to reduce or eliminate billing inefficiencies
• Obtain approved write-offs as needed
• Provide expense detail back-up to accompany invoices as required
• Act as a resource for other members of the Billing Department, including technical expertise on specialized billing where applicable
• Develop and maintain a working relationship with clients when applicable
• Other projects and duties as assigned

Skills

• Superior customer service skills
• Detail oriented and excellent analytical skills
• Ability to multi-task and meet deadlines in a fast-paced business environment
• Computer skills: strong Excel, Word, Outlook, Aderant & E-billing vendor applications
• Ability to interact with legal and administrative personnel
• Strong written and verbal communication skills
• Interpersonal skills and working in a team environment is critical
• Strong understanding of end-to-end billing processes, guidelines, systems, and system interfaces
• Associate Degree
• Minimum 3-5-plus years in legal billing position
• Aderant, E-billing Hub, and E-billing vendor application experience

Qualifications

Must Haves

• Superior customer service skills
• Detail oriented and excellent analytical skills
• Ability to multi-task and meet deadlines in a fast-paced business environment
• Computer skills: strong Excel, Word, Outlook, Aderant & E-billing vendor applications
• Ability to interact with legal and administrative personnel
• Strong written and verbal communication skills
• Interpersonal skills and working in a team environment is critical
• Strong understanding of end-to-end billing processes, guidelines, systems, and system interfaces

Nice to Haves

• Associate Degree
• Minimum 3-5-plus years in legal billing position
• Aderant, E-billing Hub, and E-billing vendor application experience