Billing Specialist

Summary

Planned Systems International is an Enterprise IT services company supporting Federal Government organizations through software solutions and operational services. The Billing Specialist will support the Corporate Financial Management team by preparing and processing customer invoices, ensuring contract and regulatory compliance, resolving billing issues, reconciling billing activity, and supporting audits and close activities.

Responsibilities

• Prepare, review, and process customer invoices in Deltek Costpoint accurately and on schedule
• Ensure invoices comply with customer contract requirements and funding limitations
• Review project setup and billing terms to ensure proper invoice generation
• Analyze unbilled accounts receivable and resolve billing issues in a timely manner
• Configure and maintain billing parameters, project setup validations, and invoice formats
• Troubleshoot Costpoint billing errors and collaborate with system administrators when necessary
• Review contract modifications and funding changes to ensure accurate billing treatment
• Collaborate with Project Management and Project Control teams to resolve billing and invoicing discrepancies
• Monitor contract ceilings, funding limits, and period-of-performance restrictions
• Support contract audits and customer invoice reviews
• Reconcile billing activity to the general ledger and project accounting records
• Investigate and resolve invoice rejections and customer disputes
• Ensure billing practices comply with company policies, FAR/DFARS regulations, and customer requirements
• Maintain strong internal controls over invoicing processes
• Support internal and external audits by providing billing documentation and explanations
• Assist with month-end and year-end close activities related to billing
• Participate in process improvement initiatives to increase accuracy and efficiency

Skills

• 2+ years of government contractor experience or equivalent
• Strong knowledge of government contract regulations and compliance requirements
• Strong knowledge of various contract types, including: Cost-Reimbursable, Time & Materials, Fixed Price, & Milestone-Based
• Strong analytical and problem-solving abilities
• Excellent communication and interpersonal skills
• Billing and account reconciliation experience
• Proficiency with MS Excel and MS Word
• Ability to be a team player
• Willingness to learn
• Able to cope with fast paced environment
• Ability to work with all levels of management team
• Strong organization skills
• Detail oriented
• Proficiency in Deltek Costpoint strongly preferred
• Bachelor's degree in Accounting, Finance, Business Administration, or related field. Preferred but not required

Qualifications

Must Haves

• 2+ years of government contractor experience or equivalent
• Strong knowledge of government contract regulations and compliance requirements
• Strong knowledge of various contract types, including: Cost-Reimbursable, Time & Materials, Fixed Price, & Milestone-Based
• Strong analytical and problem-solving abilities
• Excellent communication and interpersonal skills
• Billing and account reconciliation experience
• Proficiency with MS Excel and MS Word
• Ability to be a team player
• Willingness to learn
• Able to cope with fast paced environment
• Ability to work with all levels of management team
• Strong organization skills
• Detail oriented

Nice to Haves

• Proficiency in Deltek Costpoint strongly preferred
• Bachelor's degree in Accounting, Finance, Business Administration, or related field. Preferred but not required

Benefits

• Paid leave
• Options for employer-sponsored group medical, dental, vision, short-term and long-term disability, life insurance, AD&D coverage, legal services, identity theft, and accident insurance
• Flexible spending account and health savings account options offering pre-tax savings for qualified medical, dental, and vision expenses
• Company-sponsored 401(k) retirement plan with an employer contribution match that is immediately vested
• Professional courses
• Certifications
• Tuition reimbursement programs