Accounts Receivable/Risk Accountant

Summary

San José State University Research Foundation is a nonprofit organization providing financial and administrative support services to researchers. The Accounts Receivable/Risk Accountant manages billing, collections, reconciliations, reporting, audits, and risk management activities using the Workday ERP system, while coordinating with internal teams, sponsors, insurers, and external stakeholders.

Responsibilities

• Manage accounts receivable activities, including timely and accurate billing, collections, payment reconciliation, and monitoring of outstanding balances for grants, contracts, and other funding sources
• Collaborate with internal departments, sponsors, and external stakeholders to ensure financial records are accurate, complete, and compliant, and to resolve billing and payment discrepancies. Responsible for determining appropriate corrective action to resolve issues
• Prepare and analyze accounts receivable reports, aging schedules, reconciliations, and other financial information to support management reporting and month-end close activities
• Maintain accounts receivable records, supplier information, and related financial documentation to support operational and reporting needs
• Support internal and external audits by preparing documentation, responding to inquiries, and ensuring compliance with applicable policies and procedures
• Administer risk management and insurance programs, including contract review, insurance coverage coordination, claims processing, policy renewals, and compliance monitoring Exercise independent judgment in determining insurance requirements, coverage levels, and compliance obligations
• Coordinate insurance, registration, and related administrative requirements for organizational assets, programs, activities, and travel
• Prepare and submit required regulatory, tax, compliance, and governmental reports, filings, and related documentation
• Evaluate processes and recommend improvements to strengthen internal controls, regulatory compliance, and operational efficiency
• Perform other related duties as assigned

Skills

• Bachelor's degree in accounting or related field
• Three years of hands-on experience in accounts receivable required
• General knowledge of arithmetic and general office methods, practices, and procedures
• Ability to learn, interpret, and apply policies to accounting transactions
• Demonstrate skills in analyzing and reconciling accounting records and reports and drawing sound conclusions
• Demonstrate skills in using initiative and sound independent judgment within established guidelines
• Must be well organized, attentive to detail and able to work independently
• Ability to work effectively and maintain cooperative working relationships with others
• Strong mathematical ability
• Ability to operate a computer and standard office equipment, sit for extended periods, perform sustained computer-based work, and occasionally lift, carry, push, or pull up to 20 pounds, with or without reasonable accommodation
• Experience with Workday ERP software is preferred, particularly in accounts receivable

Qualifications

Must Haves

• Bachelor's degree in accounting or related field
• Three years of hands-on experience in accounts receivable required
• General knowledge of arithmetic and general office methods, practices, and procedures
• Ability to learn, interpret, and apply policies to accounting transactions
• Demonstrate skills in analyzing and reconciling accounting records and reports and drawing sound conclusions
• Demonstrate skills in using initiative and sound independent judgment within established guidelines
• Must be well organized, attentive to detail and able to work independently
• Ability to work effectively and maintain cooperative working relationships with others
• Strong mathematical ability
• Ability to operate a computer and standard office equipment, sit for extended periods, perform sustained computer-based work, and occasionally lift, carry, push, or pull up to 20 pounds, with or without reasonable accommodation

Nice to Haves

• Experience with Workday ERP software is preferred, particularly in accounts receivable

Benefits

• Hybrid work arrangement
• Four company health insurance plans to choose from (employee contributions differ according to plan and level of coverage).
• Employer-paid dental and vision for both employee and eligible dependents.
• Life, AD&D, LTD with supplemental coverage opportunities.
• 14 paid federal & state holidays.
• Retirement Plan: 403 (b) employee contribution plan component and a 403 (b) employer contribution component, which vests immediately.
• Vacation-hour accruals and separate sick-hour accumulations.
• Employee discounts.
• Paid training and professional-development conferences.