Facilities Project Coordinator (Pacific Time Zone)

Summary

[solidcore] is a national boutique fitness company with studios across the country. The Facilities Project Coordinator supports studio maintenance and upkeep by coordinating facilities projects, managing work orders, and serving as a liaison among internal teams, vendors, and building management.

Responsibilities

• Coordinate and track multiple facilities projects simultaneously from initiation through completion
• Manage a high volume of work orders across varying priority levels, ensuring timely responses and resolution by internal teams and vendors
• Serve as the primary point of contact between internal teams, vendors, and building management
• Communicate project timelines and expectations to field and regional teams
• Solicit, review, and manage vendor bids and proposals
• Issue and manage work orders through our CMMS, FEXA
• Coordinate contractor site access, scheduling, and on-site activity
• Ensure vendors meet compliance, insurance, and safety requirements
• Coordinate with studio field teams to minimize disruption during project execution
• Enter and update project data in FEXA
• Serve as on-call point of contact for studio teams up to twice per month
• Ad hoc projects (ex. document overall review of vendor performance, rollout new vendor pilots across field teams)
• Support other Facilities Project Coordinators that are out of office

Skills

• This position will be fully remote, with the ideal candidate residing in the Pacific Time Zone and the capability to travel to our Arlington, VA headquarters as needed
• - A self-starter who takes ownership of their work, drives tasks forward independently, and proactively identifies what needs to be done without waiting to be asked
• - Able to identify problems, work though solutions, and connect the dots across departments. Balances big-picture thinking with attention to detail
• - Processes complex information and communicates it clearly and concisely to the right people at the right time
• - Understands that everyone is working toward the same goal. Willing to pitch in, celebrate teammates' wins, and support others when needed
• - Able to manage multiple competing priorities simultaneously, staying organized and effective in a fast-paced, high volume environment
• - Approaches feedback and challenges with professionalism and a growth mindset, using setbacks as opportunities to improve
• - Builds and maintains systems that keep projects, communications, and documentation easy to track and retrieve. Highly detail-oriented with strong file management and record-keeping habits that hold up under a high volume of concurrent work
• - 2+ years of experience in facilities coordination, vendor management, or multi-site operations
• - Aptitude for prioritizing multiple projects

Qualifications

Must Haves

• This position will be fully remote, with the ideal candidate residing in the Pacific Time Zone and the capability to travel to our Arlington, VA headquarters as needed
• - A self-starter who takes ownership of their work, drives tasks forward independently, and proactively identifies what needs to be done without waiting to be asked
• - Able to identify problems, work though solutions, and connect the dots across departments. Balances big-picture thinking with attention to detail
• - Processes complex information and communicates it clearly and concisely to the right people at the right time
• - Understands that everyone is working toward the same goal. Willing to pitch in, celebrate teammates' wins, and support others when needed
• - Able to manage multiple competing priorities simultaneously, staying organized and effective in a fast-paced, high volume environment
• - Approaches feedback and challenges with professionalism and a growth mindset, using setbacks as opportunities to improve
• - Builds and maintains systems that keep projects, communications, and documentation easy to track and retrieve. Highly detail-oriented with strong file management and record-keeping habits that hold up under a high volume of concurrent work

Nice to Haves

• - 2+ years of experience in facilities coordination, vendor management, or multi-site operations
• - Aptitude for prioritizing multiple projects

Benefits

• Bonus eligibility based on performance
• 401k with employer match
• Health, dental, & vision insurance
• Flexible PTO
• Free drop in classes at [solidcore]