Recruiting Coordinator

Summary

TopDog Law is a nationally scaling personal injury law firm focused on delivering exceptional client experiences and outcomes through marketing, legal talent, and operations. The Recruiting Coordinator will support talent acquisition operations by administering ATS and HRIS systems, drafting offer letters, coordinating the internship program, and managing high-volume recruiting administration.

Responsibilities

• Support ATS and HRIS (Rippling) administration — managing candidate and employee data, system configuration, and day-to-day upkeep
• Draft offer letters from template, route them for signature, and track close dates and start dates with precision
• Support the 2027 internship program — coordinating job postings, scheduling, onboarding logistics, and communication with hiring managers across Law and Business Org tracks
• Manage high-volume recruiting administration across multiple open roles at once — scheduling, candidate communication, and pipeline hygiene
• Maintain data integrity across the ATS and Rippling, catching gaps or blockers before they hold up an offer
• Partner closely with our recruiters to keep candidates moving smoothly through the pipeline

Skills

• 1–3 years of experience in recruiting coordination, HR, or onboarding
• Experience with at least one ATS/HRIS platform — Rippling, Greenhouse, Lever, or Ashby
• Hands-on experience drafting or administering offer letters/templates
• Exceptional attention to detail — comfortable managing high-volume, detail-heavy work without letting things slip
• Tech-savvy, with the ability to learn and administer new systems quickly
• Experience at a small-to-mid-size company rather than a large enterprise environment
• Based in or near the MST or CST time zones
• Excellent written and verbal communication

Qualifications

Must Haves

• 1–3 years of experience in recruiting coordination, HR, or onboarding
• Experience with at least one ATS/HRIS platform — Rippling, Greenhouse, Lever, or Ashby
• Hands-on experience drafting or administering offer letters/templates
• Exceptional attention to detail — comfortable managing high-volume, detail-heavy work without letting things slip
• Tech-savvy, with the ability to learn and administer new systems quickly
• Experience at a small-to-mid-size company rather than a large enterprise environment
• Based in or near the MST or CST time zones
• Excellent written and verbal communication

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• HSA
• Life insurance
• Disability coverage
• Paid time off
• Parental leave
• Fully remote work arrangement