Administrative Coordinator

Summary

The University of Arkansas for Medical Sciences is a collaborative health care organization focused on education, research, clinical programs, and improving patient care. The Administrative Coordinator provides high-level administrative and operational support to Maternal-Fetal Medicine, Obstetrics and Gynecology faculty, fellows, and departmental personnel, including scheduling, credentialing, office operations, reporting, and fellowship coordination.

Responsibilities

• Serves as the functional lead for creating and maintaining clinical and call schedules in QGenda for Maternal-Fetal Medicine (MFM) faculty and fellows
• Proactively reviews schedules for accuracy, communicates updates to the MFM team, and troubleshoots provider-scheduling conflicts and system-related issues
• Serves as the primary point of contact for coordinating and completing credentialing and recredentialing requests for MFM faculty who provide high-risk consultative services at birthing hospitals throughout Arkansas
• Works closely with external facilities to ensure credentialing packets and supporting documentation are completed accurately and submitted promptly
• Coordinates the daily administrative operations of the MFM Division and Fellowship Program
• Manages calendars, email communications, meetings, minutes, conferences, nonclinical appointments, schedule changes, and cancellations
• Drafts and edits correspondence, letters of recommendation, and letters of support
• Assists with continuing medical education (CME), Maintenance of Certification (MOC), medical license renewals, professional memberships, credentialing, curriculum vitae, faculty biographies, and promotion and tenure materials
• Supports research activities, including research articles, grant submissions, literature reviews, manuscripts, journal submissions, and PowerPoint presentations
• Provides administrative coordination for Fetal Anomaly Interdisciplinary Management (FAIM), Obstetrics Process Improvement (OBPI), Cardio-OB, NICU/OB, and other local and national meetings
• Collaborates with the Fellowship Program Director to support program operations and continued excellence
• Coordinates fellowship interviews, assists with onboarding new fellows, maintains calendars for educational activities, and tracks fellows’ goals and objectives
• Receives and distributes mail to faculty and coordinates the delivery of certified correspondence and packages as needed
• Performs other duties as assigned

Skills

• * Bachelor's degree, plus two (2) years of administrative office support experience in a medical or hospital setting OR High school diploma or equivalent, plus six (6) years of administrative office support experience in a medical or hospital setting

Qualifications

Must Haves

• * Bachelor's degree, plus two (2) years of administrative office support experience in a medical or hospital setting OR High school diploma or equivalent, plus six (6) years of administrative office support experience in a medical or hospital setting

Benefits

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy