Administrative Operations Coordinator

Summary

The University of Kentucky College of Medicine is seeking a highly organized, resourceful, and customer-focused professional for a fully remote position. The Administrative Operations Coordinator will support workforce administration, recruitment, onboarding, immigration sponsorship, and related employment processes by coordinating deadline-driven activities, maintaining records, communicating with stakeholders, and supporting operational systems and documentation.

Responsibilities

• Responsibilities include coordinating administrative processes, monitoring documentation and critical deadlines, maintaining records and tracking systems, communicating with internal and external stakeholders, supporting recruitment and employment activities, maintaining SharePoint resources and process documentation, and utilizing a variety of web-based systems and technologies

Skills

• BS
• 2 yrs
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Professional judgment and problem-solving skills
• Attention to detail and commitment to accuracy
• Ability to manage multiple deadlines simultaneously
• Strong customer service and relationship-building skills
• Technical aptitude and ability to learn new systems quickly
• Ability to work independently in a remote environment
• Adaptability, initiative, and resourcefulness
• Commitment to continuous improvement and process excellence
• Human Resources
• Recruitment or Talent Acquisition
• Higher Education Administration
• Immigration or International Services Support
• Workforce Administration
• Employee Services
• Project or Program Coordination
• Operations Administration
• Business Administration
• Administrative Services
• Process Improvement or Operational Support
• Experience coordinating complex administrative processes, managing sensitive information, utilizing web-based business systems, maintaining records, and working with diverse stakeholder groups is highly desirable

Qualifications

Must Haves

• BS
• 2 yrs
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Professional judgment and problem-solving skills
• Attention to detail and commitment to accuracy
• Ability to manage multiple deadlines simultaneously
• Strong customer service and relationship-building skills
• Technical aptitude and ability to learn new systems quickly
• Ability to work independently in a remote environment
• Adaptability, initiative, and resourcefulness
• Commitment to continuous improvement and process excellence

Nice to Haves

• Human Resources
• Recruitment or Talent Acquisition
• Higher Education Administration
• Immigration or International Services Support
• Workforce Administration
• Employee Services
• Project or Program Coordination
• Operations Administration
• Business Administration
• Administrative Services
• Process Improvement or Operational Support
• Experience coordinating complex administrative processes, managing sensitive information, utilizing web-based business systems, maintaining records, and working with diverse stakeholder groups is highly desirable

Benefits

• Fully remote position
• Professional growth and development opportunities
• Exposure to employment administration, recruitment, immigration sponsorship support, onboarding, systems administration, process improvement, and operational support