Administrative Assistant - Director Case Management

Summary

UMC Health System is seeking an Administrative Assistant to support a department director and other leadership members. The role provides administrative support, coordinates meetings, manages calendars and documents, prepares presentations and analytics, handles purchasing and invoices, and may maintain departmental time and attendance records.

Responsibilities

• Provides administrative support to Director, Assistant Director, and other leadership members in assigned department
• Greets and assists visitors to the department, both internal and external, via phone or in person
• May be asked to respond to patients, their family members, vendors, or internal employees on behalf of assigned Director
• Manage calendar, mail, expense reports, and all other documents needing review/proofreading before distribution
• Coordinate department meetings, individual staff meetings, webinars, etc…
• Serve as scribe in assigned meetings; compile, prepare, and distribute notes according to assignment
• Prepare Power-point presentations or spreadsheet analytics as assigned by the Director
• Manage purchase order request, invoice payments, in addition to ordering supplies
• May be required to serve as Time-keeper; maintaining KRONOS Time and Attendance System for department personnel
• Ensure office equipment in assigned department is in working condition; troubleshooting or initiating repair or purchase orders as required
• All other assigned duties as requested by assigned department

Skills

• High School Diploma or GED
• +2 years of executive administration experience
• Proficient user of Microsoft Word, Powerpoint, and Excel
• Excellent organizational skills and attention to detail
• Ability to operate and troubleshoot general office equipment
• Excellent communication skills; must be able to read, write, and understand English fluently
• Minimum typing skills 45wpm with accuracy
• Position requires prolonged time periods of sitting at a desk, talking on a phone, and working on a computer
• Essential hearing and near vision acuity required
• Incumbent should be able to push, pull, and lift up to 10 pounds

Qualifications

Must Haves

• High School Diploma or GED
• +2 years of executive administration experience
• Proficient user of Microsoft Word, Powerpoint, and Excel
• Excellent organizational skills and attention to detail
• Ability to operate and troubleshoot general office equipment
• Excellent communication skills; must be able to read, write, and understand English fluently
• Minimum typing skills 45wpm with accuracy
• Position requires prolonged time periods of sitting at a desk, talking on a phone, and working on a computer
• Essential hearing and near vision acuity required
• Incumbent should be able to push, pull, and lift up to 10 pounds