Project Coordinator, Electrical

Summary

VIATechnik is a digital design and construction services company serving the built environment. The Project Coordinator will organize electrical construction projects by managing documentation, schedules, communications, meetings, vendor submittals, and coordination across engineers, clients, contractors, and vendors. The role also provides hands-on exposure to Revit, Navisworks, and AutoCAD, with a path toward project management or BIM/VDC coordination.

Responsibilities

• Build a centralized documentation and tracking system across your assigned electrical projects, so meeting notes, RFIs, closeout files, and vendor submittals are logged in a consistent, searchable format within 48 hours of receipt
• Screen incoming vendor product data and technical submittals against project specifications, catching missing information and formatting issues before they reach engineers and cutting down on submittals returned as incomplete
• Track schedules and milestones across a portfolio of concurrent projects, and flag any timeline variance to the project manager within 24 hours instead of holding it for the next status meeting
• Serve as the primary point of contact for routine client and contractor communications, resolving non-technical questions yourself and routing technical ones to the right engineer without delay
• Set up coordination meetings, help set up project timelines, join internal and client-facing calls, capture accurate notes and action items, and follow up until every item is closed
• Build working proficiency in Revit, Navisworks, and AutoCAD within your first six months, opening project models on your own, pulling the views engineers request, and flagging obvious clashes or omissions ahead of coordination meetings
• Reprioritize daily across competing deadlines as urgent vendor issues and client requests come up

Skills

• This is a remote role within the United States
• US work authorization is required
• You have early-career experience in project coordination, administration, or a related support role, ideally at an architecture, engineering, or MEP firm, and you're the person your team relies on to know where every document and deadline stands
• You have coordinated projects in construction, engineering, or a related technical field
• You can keep several projects moving at once and still notice when a date or a missing spec sheet is about to become a problem
• You communicate clearly with engineers, clients, and contractors, and you know which questions are yours to answer and which belong with an engineer
• You're curious about BIM and want regular, hands-on time in Revit, Navisworks, and AutoCAD, even if you're still building that skill set
• You have a PMP certification (strongly preferred)

Qualifications

Must Haves

• This is a remote role within the United States
• US work authorization is required
• You have early-career experience in project coordination, administration, or a related support role, ideally at an architecture, engineering, or MEP firm, and you're the person your team relies on to know where every document and deadline stands
• You have coordinated projects in construction, engineering, or a related technical field
• You can keep several projects moving at once and still notice when a date or a missing spec sheet is about to become a problem
• You communicate clearly with engineers, clients, and contractors, and you know which questions are yours to answer and which belong with an engineer
• You're curious about BIM and want regular, hands-on time in Revit, Navisworks, and AutoCAD, even if you're still building that skill set

Nice to Haves

• You have a PMP certification (strongly preferred)

Benefits

• Eligible for bonuses
• Health insurance with the choice of five plan options. We cover 70-95% of premiums for VIATechies and 65% of the premiums for dependents (depending on the plan chosen)
• Dental and vision insurance. We cover up to 75% of the monthly insurance premiums for VIATechies and up to 50% of the premiums for dependents (depending on the plans chosen)
• Open and flexible time off
• A 401(k) plan that is fully vested immediately
• Home office setup costs
• Paid holidays