Project Coordinator

Summary

Level 3 Audiovisual is an audiovisual services company seeking a Project Coordinator to support Project Managers and maintain effective project processes and communication. The role coordinates schedules, resources, meetings, documentation, project phases, closeouts, travel, and administrative activities while helping deliver successful customer experiences.

Responsibilities

• Spearhead operational and administrative tasks of the project team
• Coordinate schedules with internal and possibly external, customers for the project
• Facilitate meetings in conjunction with the Project Manager
• Book the internal resources needed to execute a project
• Guide projects through their phases with the overwatch of the PM
• Function as lead over the project closeouts
• Prepare any project-related presentations or documents
• Manage project documentation: schedules, project folders, WBS, and other project artifacts
• Participate in all project meetings to ensure communication flows are accurate, provide clarifications and problem-solving solutions
• Work with and assist project managers as needed to ensure a quality customer experience
• Coordinate travel requirements when needed for the project team
• The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions
• This job description in no way states or implies that these are the only duties to be performed by this employee
• He or she will be required to follow any other instructions and perform any other duties requested by his or her supervisor
• Conduct oneself when on customer property with the utmost professionalism and demonstrate an awareness of the sensitive nature of that work environment
• Positive and effective interaction with internal and external customers

Skills

• A professional PC is someone who has a passion for serving others, has a strong grasp of project management, can see through confusing scenarios, and is willing to improve every day
• The successful candidate would possess the ability to learn quickly, see vulnerabilities and be willing to correct those without guidance
• Ability to work with cross-functional teams to help coordinate various activities within a project or program
• Keen attention to details and documentation
• Ability to create and hone processes that streamline efforts for all parties
• Ability to prioritize own workload across multiple projects simultaneously and be comfortable working in a dynamic environment
• Ability to influence other team members and managers to comply with policies and processes
• 1+ year of industry experience
• 1+ Project Management experience
• Experience working with Quality Assurance plans or programs
• Experience with MS Teams
• High School Diploma or equivalent
• PMI certifications and/or training
• Conduct oneself when on customer property with the utmost professionalism and demonstrate an awareness of the sensitive nature of that work environment
• Positive and effective interaction with internal and external customers
• 4-year college degree preferred

Qualifications

Must Haves

• A professional PC is someone who has a passion for serving others, has a strong grasp of project management, can see through confusing scenarios, and is willing to improve every day
• The successful candidate would possess the ability to learn quickly, see vulnerabilities and be willing to correct those without guidance
• Ability to work with cross-functional teams to help coordinate various activities within a project or program
• Keen attention to details and documentation
• Ability to create and hone processes that streamline efforts for all parties
• Ability to prioritize own workload across multiple projects simultaneously and be comfortable working in a dynamic environment
• Ability to influence other team members and managers to comply with policies and processes
• 1+ year of industry experience
• 1+ Project Management experience
• Experience working with Quality Assurance plans or programs
• Experience with MS Teams
• High School Diploma or equivalent
• PMI certifications and/or training
• Conduct oneself when on customer property with the utmost professionalism and demonstrate an awareness of the sensitive nature of that work environment
• Positive and effective interaction with internal and external customers

Nice to Haves

• 4-year college degree preferred