Sales Operations Project Coordinator

Summary

Victaulic is seeking a Sales Operations Project Coordinator to support the Project Execution Manager and broader project team with the planning, coordination, and execution of construction-related projects. The role manages project schedules, documentation, stakeholder coordination, customer communication, reporting, and project close-out activities while supporting continuous improvement initiatives.

Responsibilities

• Support the Project Execution Manager with day-to-day coordination of active projects
• Assist in the development project execution plans
• Assist in maintaining project schedules, milestones, deliverables, and action item trackers
• Coordinate project documentation, meeting minutes, project correspondence, and filing systems
• Track project progress and assist with the preparation of project status reports and dashboards
• Schedule and coordinate internal project meetings, customer meetings, and project reviews
• Work closely with Sales, Engineering, Customer Care, Supply Chain, and Operations teams to support project planning & execution activities
• Assist in monitoring project schedule, budgets, and resource requirements
• Follow up with internal and external stakeholders to ensure commitments and deliverables are completed on schedule
• Support project planning & setup, execution, and close-out activities
• Help identify project risks, schedule impacts, and potential issues, and escalate as appropriate
• Assist with customer communications related to project reporting, updates, schedules, and deliverables
• Participate in site visits and customer meetings as required
• Support continuous improvement initiatives and the development of project management best practices
• Prepare and deliver project presentations to support internal and customer communication
• Conduct MAR (Material-Availability-Report) analysis to support project reporting
• Commit to continuous learning through training, mentoring, and skill development initiatives
• Support teammates while fostering a collaborative and inclusive work environment
• Assist in responding to RFPs and contribute to proposal development as needed
• Support contract, change, and interface management activities throughout project execution
• Ensure proper storage and organization of project files, drawings, and records throughout the project lifecycle
• Perform other duties and special projects as assigned

Skills

• Diploma or Bachelor's degree in Business, Project Management, Engineering, Construction Management, or a related field
• 2-5 years of experience in project coordination, project administration, construction, engineering, manufacturing, or a related environment
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and priorities simultaneously
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
• Strong attention to detail and problem-solving abilities
• Ability to work effectively both independently and within a team environment
• All applicants must be currently authorized to work in the applicable country on a full-time basis without the need for employer-sponsored immigration support now or in the future
• Experience supporting construction, engineering, industrial, energy, power, oil & gas, mining manufacturing, or infrastructure projects
• Familiarity with project management software such as Microsoft Project, Autodesk, Smartsheet, Asana, or similar platforms
• Knowledge of project management principles and methodologies
• PMP, CAPM certification or project management coursework
• Experience coordinating multiple projects simultaneously
• Exposure to Lean, Continuous Improvement, or process optimization initiatives
• Familiarity with contracting models such as EPC, Design-Bid-Build, Design-Build, and Time & Material
• Awareness of safety procedures and regulatory compliance requirements in construction or industrial environments

Qualifications

Must Haves

• Diploma or Bachelor's degree in Business, Project Management, Engineering, Construction Management, or a related field
• 2-5 years of experience in project coordination, project administration, construction, engineering, manufacturing, or a related environment
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to manage multiple tasks and priorities simultaneously
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
• Strong attention to detail and problem-solving abilities
• Ability to work effectively both independently and within a team environment
• All applicants must be currently authorized to work in the applicable country on a full-time basis without the need for employer-sponsored immigration support now or in the future

Nice to Haves

• Experience supporting construction, engineering, industrial, energy, power, oil & gas, mining manufacturing, or infrastructure projects
• Familiarity with project management software such as Microsoft Project, Autodesk, Smartsheet, Asana, or similar platforms
• Knowledge of project management principles and methodologies
• PMP, CAPM certification or project management coursework
• Experience coordinating multiple projects simultaneously
• Exposure to Lean, Continuous Improvement, or process optimization initiatives
• Familiarity with contracting models such as EPC, Design-Bid-Build, Design-Build, and Time & Material
• Awareness of safety procedures and regulatory compliance requirements in construction or industrial environments

Benefits

• Competitive compensation with performance-based incentives
• Career development programs and internal promotion pathways—we build from within
• Tuition reimbursement and continuous learning opportunities
• Comprehensive health, dental, and vision coverage
• Retirement savings plans with company match
• Life insurance and disability coverage
• Paid time off, holidays, and flexible work arrangements where applicable
• Employee Assistance Programs (EAP) and wellness resources
• Inclusive, team-oriented culture where people look out for one another