Global Document Specialist

Summary

Vinson & Elkins is seeking a Global Document Specialist to produce and manage complex transactional, litigation, and other legal documents using firm software applications. The role is responsible for document formatting, transcription, proofreading, electronic trial and closing materials, and maintaining confidentiality while meeting strict deadlines.

Responsibilities

• Creates, converts, formats and revises a wide variety of documents, including transactional and litigation documents, Edgar filings, correspondence, presentations, charts, graphs, timelines, Excel spreadsheets and others, using appropriate Firm software applications
• Transcribes audio files, generates comparisons; creates electronic trial notebooks, electronic closing sets and PDF portfolios; marks and generates Table of Authorities;; and handles various other word processing-related tasks
• Carefully follows instructions and established Firm and departmental procedures
• Proofreads completed work thoroughly for accuracy
• Maintains confidentiality and security of sensitive information at all times
• Performs other duties as assigned

Skills

• Strong legal word processing and administrative skills, time management skills, and the ability to perform well under strict deadlines
• High school diploma or equivalent
• Three years legal word processing experience working in a law firm or legal environment required
• Strong legal word processing skills and ability to diagnose, troubleshoot and correct problem documents
• Strong proficiency in Microsoft Word for document automation, formatting and editing; thorough working knowledge of PowerPoint, Excel, Visio and Outlook; proficiency in document management system (DMS) software, comparison software, and PDF conversion and editing tools
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Ability to work efficiently under pressure and meet tight deadlines
• Excellent written and verbal communication skills and ability to follow instructions effectively
• Proficient problem-solving abilities
• Ability to maintain confidentiality and handle sensitive information with discretion
• Collaborative team player with a positive attitude
• Excellent customer service skills and flexibility to handle changing priorities to support business needs
• Self-starter who can work both independently and in a team environment
• Must score 55 wpm with a 2% or less error rate on the firm's legal typing test and 76% or higher on the firm's legal spelling test
• Must successfully complete a Word skills assessment

Qualifications

Must Haves

• strong legal word processing and administrative skills, time management skills, and the ability to perform well under strict deadlines
• High school diploma or equivalent
• Three years legal word processing experience working in a law firm or legal environment required
• Strong legal word processing skills and ability to diagnose, troubleshoot and correct problem documents
• Strong proficiency in Microsoft Word for document automation, formatting and editing; thorough working knowledge of PowerPoint, Excel, Visio and Outlook; proficiency in document management system (DMS) software, comparison software, and PDF conversion and editing tools
• Exceptional attention to detail and accuracy
• Strong organizational and time management skills
• Ability to work efficiently under pressure and meet tight deadlines
• Excellent written and verbal communication skills and ability to follow instructions effectively
• Proficient problem-solving abilities
• Ability to maintain confidentiality and handle sensitive information with discretion
• Collaborative team player with a positive attitude
• Excellent customer service skills and flexibility to handle changing priorities to support business needs
• Self-starter who can work both independently and in a team environment
• Must score 55 wpm with a 2% or less error rate on the firm's legal typing test and 76% or higher on the firm's legal spelling test
• Must successfully complete a Word skills assessment

Benefits

• Job may be performed in a typical office or remote environment, subject to business needs.