Accounts Payable Specialist

Summary

VONA is hiring an Accounts Payable Specialist to support its Accounting Department. The role maintains accounts payable efficiently and accurately, reconciles accounts and vendor statements, resolves discrepancies, processes payments, and supports financial planning and cash management.

Responsibilities

• The AP Specialist will be required to handle a variety of tasks to maintain the accounts payable for the organization in an efficient and timely manner
• With direction from the Accounting Manager, the AP Specialist reconciles accounts and vendor statements by identifying errors in postings or omissions and corrects discrepancies
• Additionally, the AP Specialist will have other duties and responsibilities as determined from time to time by the Accounting Manager
• Evaluate and determine appropriate general ledger coding for vendor invoices, ensuring alignment with organizational financial policies and reporting requirements
• Analyze vendor invoices, payment requests, and supporting documentation for accuracy, compliance, and proper authorization, resolving discrepancies and recommending corrective actions
• Prioritize and process accounts payable transactions, including assessing urgency, cash flow considerations, and operational impact
• Review and approve electronic documentation of third-party invoicing processes to ensure completeness, compliance, and audit readiness
• Conduct detailed audits of outstanding vendor payments and account balances, identifying exceptions, investigating variances, and recommending resolution strategies
• Oversee weekly payment cycles, including evaluating payment timing, verifying funding availability, and authorizing electronic disbursements in accordance with internal controls
• Develop and maintain systems for tracking and forecasting future payment obligations, providing insights to support financial planning and cash management decisions

Skills

• The successful candidate should have a combination of demonstrated experience and education that is equivalent to 5 years with a focus on accounting or related fields
• Regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach
• Specific vision abilities required by this job include close vision requirements due to computer work
• Light to moderate lifting is required
• Regular, predictable attendance is required

Qualifications

Must Haves

• The successful candidate should have a combination of demonstrated experience and education that is equivalent to 5 years with a focus on accounting or related fields
• Regularly required to, stand, sit; talk, hear, and use hands and fingers to operate a computer and telephone keyboard reach
• Specific vision abilities required by this job include close vision requirements due to computer work
• Light to moderate lifting is required
• Regular, predictable attendance is required

Benefits

• Fully remote work arrangement