Accounts Payable Specialist

Summary

Vantage Network is a remote firm seeking a detail-oriented Accounts Payable Specialist to support its accounting operations. The role manages invoices, payments, reconciliations, vendor records, and closing activities while helping improve accounting systems and standardize accounts payable processes.

Responsibilities

• Manage and process vendor invoices with accuracy, proper coding, and timely payments using Bill4Time and related systems
• Reconcile accounts payable transactions and resolve discrepancies promptly
• Maintain accurate and organized vendor files, payment records, and supporting documentation
• Prepare and process weekly check runs, wire transfers, and ACH payments
• Monitor and reconcile company credit card transactions and statements
• Respond to vendor inquiries professionally and ensure timely resolution of issues
• Collaborate with internal teams to verify invoice approvals and supporting documentation
• Assist with month-end and year-end closing activities, including AP subledger reconciliations
• Contribute to the development and documentation of standardized AP procedures to improve efficiency and accuracy

Skills

• High school diploma or equivalent required
• Proven experience in accounts payable, bookkeeping, or a related accounting role
• Proficiency in QuickBooks and Microsoft Office Suite, especially Excel
• Highly organized and able to manage multiple priorities and deadlines in a fast-paced environment
• Demonstrated ability to work independently and maintain accountability in a remote environment
• Strong interpersonal and communication skills, with a professional and collaborative approach
• Experience developing or refining accounting processes and procedures is a plus
• Candidates located in Washington DC metro areas are preferred
• Associate or bachelor's degree in accounting, finance, or a related field preferred
• Experience with accounting and billing software preferred

Qualifications

Must Haves

• High school diploma or equivalent required
• Proven experience in accounts payable, bookkeeping, or a related accounting role
• Proficiency in QuickBooks and Microsoft Office Suite, especially Excel
• Highly organized and able to manage multiple priorities and deadlines in a fast-paced environment
• Demonstrated ability to work independently and maintain accountability in a remote environment
• Strong interpersonal and communication skills, with a professional and collaborative approach
• Experience developing or refining accounting processes and procedures is a plus
• candidates located in Washington DC metro areas are preferred

Nice to Haves

• associate or bachelor's degree in accounting, finance, or a related field preferred
• Experience with accounting and billing software preferred

Benefits

• Remote work arrangement with occasional in-person meetings and events
• Candidates located in Washington DC metro areas are preferred