Project Coordinator

Summary

Weekday AI is hiring on behalf of a leading AI lab for its cutting-edge GenAI team. The Project Coordinator will coordinate AI research, training-data initiatives, and operational programs while supporting program leadership, research teams, and domain experts. The role manages project workflows, documentation, milestones, quality monitoring, and cross-functional communication.

Responsibilities

• Serve as the day-to-day point of contact for AI data and research projects, ensuring workflows remain organized and on track
• Partner with program leads and subject-matter experts to translate project requirements into clear guidelines and actionable instructions
• Support the onboarding, coordination, and ongoing engagement of domain experts as projects scale
• Participate in weekly business reviews, maintain meeting notes and action items, and facilitate project calls when required
• Monitor project quality, identify recurring issues, investigate root causes, and communicate findings to relevant stakeholders
• Assist research and product teams in developing, documenting, and refining project processes and guidelines
• Identify potential risks, dependencies, and bottlenecks early and coordinate with stakeholders to resolve them
• Track project milestones, deliverables, and operational metrics using tools such as Google Sheets and Microsoft Excel
• Maintain accurate project documentation and ensure timely follow-up across teams
• Adapt processes and priorities as project requirements evolve

Skills

• * **Location:** Must be based in the United States
• **Experience:** 3+ years of experience in project coordination, project management, program operations, or a similar role involving cross-functional collaboration
• Experience coordinating large teams or complex, multi-stakeholder projects
• Strong data-management skills, including proficiency with **Excel and SQL**
• Working knowledge of coding or technical concepts, with the ability to communicate effectively with technical teams
• Strong organizational, analytical, and problem-solving abilities
• Demonstrated ability to lead, coordinate, or manage large groups effectively
• Excellent written and verbal communication skills
• Ability to work independently, manage competing priorities, and operate effectively in a fast-changing environment
• **Education:** STEM background strongly preferred
• Hands-on exposure to **AI training-data, human-data, machine learning, or AI research projects** is highly desirable
• Experience working as a Project Coordinator, Team Lead, EPM, Program Coordinator, or expert contributor on AI/data initiatives is a strong advantage
• Experience supporting AI or data programs within technology-driven organizations is preferred

Qualifications

Must Haves

• * **Location:** Must be based in the United States
• **Experience:** 3+ years of experience in project coordination, project management, program operations, or a similar role involving cross-functional collaboration
• Experience coordinating large teams or complex, multi-stakeholder projects
• Strong data-management skills, including proficiency with **Excel and SQL**
• Working knowledge of coding or technical concepts, with the ability to communicate effectively with technical teams
• Strong organizational, analytical, and problem-solving abilities
• Demonstrated ability to lead, coordinate, or manage large groups effectively
• Excellent written and verbal communication skills
• Ability to work independently, manage competing priorities, and operate effectively in a fast-changing environment

Nice to Haves

• **Education:** STEM background strongly preferred
• Hands-on exposure to **AI training-data, human-data, machine learning, or AI research projects** is highly desirable
• Experience working as a Project Coordinator, Team Lead, EPM, Program Coordinator, or expert contributor on AI/data initiatives is a strong advantage
• Experience supporting AI or data programs within technology-driven organizations is preferred

Benefits

• Remote work