Marketing Events Manager

Summary

Atorus is seeking a Marketing Events Manager to manage all aspects of internal and external events. The role plans and coordinates conferences, trade shows, meetings, webinars, vendors, event logistics, budgets, and post-event evaluations while supporting event promotion and stakeholder communication.

Responsibilities

• Manage conference registrations, attendee information, and lead capture/retrieval systems
• Coordinate exhibitor booths, sponsorship packages, and partner-hosted events (e.g., Phuse SDE, happy hours, dinners)
• Communicate with conference organizers and event contacts; review exhibitor manuals and conference requirements
• Negotiate and maintain vendor relationships for conferences, including A/V, catering, and venue services
• Liaise with vendors and service providers to ensure high-quality service delivery
• Assist in the promotion of events through various channels, including social media, email marketing, and traditional media
• Develop and manage event plans and timelines for internal and external conferences, trade shows, and meetings
• Oversee event setup, execution, and teardown, ensuring everything runs smoothly
• Manage booth shipping, delivery, and storage, including branded materials, signage, and name badges
• Confirm invoices, fees, deadlines, and event requirements
• Track deadlines for registrations, shipping, presentations, sponsorships, and other deliverables
• Manage logistics documents, including event timelines, checklists, and conference manuals
• Plan and coordinate internally hosted events (e.g., Atorus Day, executive meetings, sales meetings)
• Maintain the speakers and abstract tracker
• Research and coordinate hotel accommodations for attending employees
• Manage meeting room requirements, setups, and reservations
• Act as the main point of contact for employees attending conferences
• Schedule planning meetings (logistics and pitch meetings) and post-event meetings to gather feedback and identify improvements
• Maintain a global events calendar and keep leadership and stakeholders updated
• Manage the conference/events budget and track event-related expenses, submitting to finance as needed
• Manage trade show property inventory and recommend changes
• Conduct post-event evaluations and follow-up to gather feedback and identify areas for improvement
• Manage and create webinar timelines and instructions

Skills

• 3-5 years of experience in marketing coordination or similar role
• Proficiency in Microsoft Office Suite
• Collaborative mindset with the ability to work effectively with diverse teams
• Experience using data analytics software for research
• Excellent communication and presentation skills
• High level of accuracy and attention to detail
• Strong organizational and multitasking skills, excellent written and verbal communication, proficiency in Microsoft Office Suite and marketing software (e.g., CRM, email marketing tools)
• Bachelor's degree (or equivalent) in marketing, advertising, or communications preferred
• Zoho CRM (familiarity preferred, not mandatory)

Qualifications

Must Haves

• 3-5 years of experience in marketing coordination or similar role
• Proficiency in Microsoft Office Suite
• Collaborative mindset with the ability to work effectively with diverse teams
• Experience using data analytics software for research
• Excellent communication and presentation skills
• High level of accuracy and attention to detail
• Strong organizational and multitasking skills, excellent written and verbal communication, proficiency in Microsoft Office Suite and marketing software (e.g., CRM, email marketing tools)

Nice to Haves

• Bachelor's degree (or equivalent) in marketing, advertising, or communications preferred
• Zoho CRM (familiarity preferred, not mandatory)

Benefits

• Remote work from Pennsylvania or New Jersey
• Access to Claude (Anthropic's AI assistant), provided to support this role's work