Payroll & Accounts Payable Staff Accountant

Summary

Craft3 is a nonprofit community lender serving entrepreneurs, businesses, and communities across the Pacific Northwest. The Payroll & Accounts Payable Staff Accountant manages payroll processing, accounts payable, banking transactions, reconciliations, tax filings, and related audit support while helping maintain financial controls and procedures.

Responsibilities

• Receive, verify, and process vendor invoices, ensuring accurate general ledger, funding source, and department-level coding and data entry
• Create requests for funds (RFFs) for monthly recurring payables, ensuring timely payments to vendors
• Process outgoing payments, including checks, wires, ACH transfers, and online payments
• Process employee expense reimbursements and corporate credit card payments
• Ensure compliance with organizational policies and procedures regarding spending authorization limits, adequate supporting documentation, proper coding, and payment authorization
• Train new staff on policies and procedures related to invoice and expense report submission and approval
• Provide timely follow-up on invoice discrepancies, both externally with vendors and internally with other departments
• Reconcile the accounts payable subledger to the general ledger as part of the month-end close process
• Assist with preparing information required by auditors, examiners, and other stakeholders
• Assist with annual Form 1099 reporting to the IRS
• Collaborate with Human Resources to ensure payroll information is accurately recorded and kept up to date in Craft3’s third-party payroll processing system
• Review payroll inputs for completeness, accuracy, and appropriate approvals
• Own the semi-monthly payroll process from preparation through final submission
• Process accurate and timely retirement plan contribution remittances
• Prepare payroll journal entries, related account reconciliations, and support schedules for month-end close
• Assist staff with payroll-related inquiries and provide timely support on payroll matters
• Oversee payroll-related reporting and manage payroll-related projects as assigned
• Prepare payroll-related information required by auditors for the organization’s annual audit and Form 990 submission
• Provide payroll-related information needed to complete the organization’s annual Form 5500 filing
• Handle payroll tax filings, agency notices, garnishments, and year-end processing
• Review Forms W-2 and other year-end payroll reporting
• Maintain current knowledge of payroll laws and regulations to support effective and compliant payroll processing
• Import daily banking transactions from Wells Fargo into Craft3’s accounting software, ensuring transactions are coded to the correct general ledger, funding source, and department codes
• Record daily banking transactions in Craft3’s loan servicing software
• Prepare and file monthly and quarterly B&O tax returns
• Manage the AP and Payroll email inboxes and support management of the Finance email inbox
• Document procedures, share best practices, and recommend process improvements

Skills

• Three to five years of accounting experience, including hands-on payroll and accounts payable processing
• Experience preparing journal entries and performing general ledger reconciliations
• Intermediate Excel skills, including formulas, lookups, and data reconciliation
• Experience handling confidential employee and financial information
• Strong attention to detail and ability to meet recurring, time-sensitive deadlines
• A passion for improving Pacific Northwest communities and a commitment to Craft3's mission and organizational values
• Ability to work effectively in a remote environment and build strong relationships with colleagues in local and satellite offices
• Strong organizational skills and the ability to manage recurring responsibilities
• A high level of proficiency in Microsoft 365, particularly Outlook, Teams, Excel, and SharePoint
• Experience with Microsoft Business Central
• Experience with loan servicing software
• Experience with AP automation platforms, such as Ramp or BILL
• Ability to develop procedures to meet identified needs and adjust to procedural changes as necessary
• Experience with a nonprofit, community development financial institution, or similar finance organization
• Accounting degree and experience with accounting for both for-profit and nonprofit entities
• Prior experience implementing automation platforms is a strong plus

Qualifications

Must Haves

• Three to five years of accounting experience, including hands-on payroll and accounts payable processing
• Experience preparing journal entries and performing general ledger reconciliations
• Intermediate Excel skills, including formulas, lookups, and data reconciliation
• Experience handling confidential employee and financial information
• Strong attention to detail and ability to meet recurring, time-sensitive deadlines
• A passion for improving Pacific Northwest communities and a commitment to Craft3's mission and organizational values
• Ability to work effectively in a remote environment and build strong relationships with colleagues in local and satellite offices
• Strong organizational skills and the ability to manage recurring responsibilities
• A high level of proficiency in Microsoft 365, particularly Outlook, Teams, Excel, and SharePoint
• Experience with Microsoft Business Central
• Experience with loan servicing software
• Experience with AP automation platforms, such as Ramp or BILL
• Ability to develop procedures to meet identified needs and adjust to procedural changes as necessary

Nice to Haves

• Experience with a nonprofit, community development financial institution, or similar finance organization
• Accounting degree and experience with accounting for both for-profit and nonprofit entities
• prior experience implementing automation platforms is a strong plus

Benefits

• Comprehensive Medical, Dental and Vision Coverage to keep you and your family healthy
• A 403(b) Retirement Plan with matching contribution to help secure your financial future
• Generous Paid Time Off (PTO) that includes 9 Company Holidays + 2 Paid Weeks of Rest annually to relax and recharge
• 32 hours of Paid Volunteer Time Off (VTO)
• 12 weeks of Paid Parental Leave
• $5,250 per year in Tuition Reimbursement
• $500 per year Wellness reimbursement each year
• Sabbaticals for all employees after 7 years of service
• Flexible work arrangements including Hybrid and Remote Work Options
• Access to welcoming physical office spaces in Seattle, Portland, and Astoria