Legal Billing Specialist (E-Billing)

Summary

The employer is a reputable, well-established and growing law firm seeking an experienced Legal Billing Specialist. The role is responsible for preparing and managing electronic legal billing, resolving billing issues, supporting reporting and month-end cycles, and ensuring compliance with client and firm billing requirements.

Responsibilities

• Prepare, review, and submit legal invoices through various e-billing systems (e.g., CounselLink, Serengeti, Legal Tracker, BillBlast)
• Monitor and track e-bill submissions to ensure timely approvals and payments
• Collaborate with attorneys and legal staff to ensure billing accuracy and adherence to client billing guidelines
• Identify and resolve billing rejections, discrepancies, or reductions by working directly with clients and billing portals
• Maintain up-to-date knowledge of client-specific billing requirements and billing platform updates
• Support month-end billing cycles and reporting by generating invoice summaries, aging reports, and ad-hoc billing data as requested
• Assist with implementation and optimization of e-billing processes to increase efficiency and accuracy
• Serve as the point of contact for internal stakeholders and external clients regarding e-billing inquiries and escalations
• Ensure compliance with firm and client billing policies while maintaining confidentiality and professionalism

Skills

• 3+ years of legal billing experience, with significant hands-on experience in e-billing systems
• Strong working knowledge of legal billing software (e.g., Elite, Aderant, or similar) and e-billing platforms
• Familiarity with client guidelines, rate structures, and compliance protocols for law firms
• Exceptional attention to detail and accuracy in invoice preparation and data entry
• Strong problem-solving and analytical skills, with the ability to troubleshoot billing issues quickly and effectively
• Excellent communication and interpersonal skills, with a customer service-oriented mindset
• Ability to manage multiple billing deadlines, prioritize tasks, and work independently in a fast-paced environment
• Proficiency in Microsoft Office, especially Excel
• Bachelor's degree in Accounting, Finance, or a related field preferred

Qualifications

Must Haves

• 3+ years of legal billing experience, with significant hands-on experience in e-billing systems
• Strong working knowledge of legal billing software (e.g., Elite, Aderant, or similar) and e-billing platforms
• Familiarity with client guidelines, rate structures, and compliance protocols for law firms
• Exceptional attention to detail and accuracy in invoice preparation and data entry
• Strong problem-solving and analytical skills, with the ability to troubleshoot billing issues quickly and effectively
• Excellent communication and interpersonal skills, with a customer service-oriented mindset
• Ability to manage multiple billing deadlines, prioritize tasks, and work independently in a fast-paced environment
• Proficiency in Microsoft Office, especially Excel

Nice to Haves

• Bachelor's degree in Accounting, Finance, or a related field preferred

Benefits

• Medical, dental, and vision benefits
• 401(k)
• Life insurance
• Bonus eligible position
• Stable career opportunity
• Join a well established team who is invested in your growth and success
• Fully Remote, open to PST, CST, and EST Work Hours