Federal Billing Coordinator

Summary

APTIM is a professional solutions firm specializing in environmental, sustainability, resilience, and infrastructure solutions. The Federal Billing Coordinator administers project-related financial transactions, prepares and tracks invoices, manages project setup and billing documentation, reviews financial reports, audits data, and supports accounts receivable activities.

Responsibilities

• Responsible for the generation, editing, preparation and tracking of invoicing and supporting documents through the delivery of an accurate client invoice. Edits include, but are not limited to, transaction transfers, ad hoc entries, transaction splits, write-downs, and project notes
• Responsibilities may include, performing or assisting with accurate project set up in JDE World ensuring all required supporting documentation and approval signatures have been obtained prior to entry
• Project set-up activities may include, but are not limited to, entry of the job and/or contract masters, WBS elements, owner pay items, as well as ongoing maintenance of these items throughout the life of the project
• Prepare and submit monthly billings
• Generate, review and distribute various JDE World financial reports for Project Managers. Routinely communicate with departmental management as well as operations
• Audit data by comparing records, reports, and statements to ensure data accuracy and resolve any discrepancies
• May also perform accounts receivable monitoring and reporting activities
• Maintain complete project files. Responsible to learn, understand and incorporate all applicable APTIM policies and procedures. Overtime may be required

Skills

• Two years of accounting experience required
• Proficient with Microsoft Office products
• Requires understanding of basic accounting principles as well as business documents and internal controls
• Requires the ability to maintain control over a multitude of project financial documents
• Ability to effectively multi-task and prioritize tasks is essential
• Requires superior organizational skills and excellent verbal and written communication skills
• JDE experience preferred

Qualifications

Must Haves

• Two years of accounting experience required
• Proficient with Microsoft Office products
• Requires understanding of basic accounting principles as well as business documents and internal controls
• Requires the ability to maintain control over a multitude of project financial documents
• Ability to effectively multi-task and prioritize tasks is essential
• Requires superior organizational skills and excellent verbal and written communication skills

Nice to Haves

• JDE experience preferred

Benefits

• Work that is worthy of your time and talent
• Respect and flexibility to live a full life at work and at home
• A voice in making our company better
• Investment into your personal and professional development
• Medical, vision, and dental insurance: Through the marketplace, our employees can choose benefits from five metallic levels and several carriers to find the right benefits that work for them in their location.
• Company paid and optional Life insurance
• Short-term and long-term disability insurance
• Accident, Critical Illness, and Hospital Indemnity coverage
• Paid holidays, vacation, and sick leave (eligibility based on company policy and applicable law)
• 401(k): APTIM offers three 401k plans through the Aon Pooled Employer Plan (PEP). The specific plan you are eligible for depends on the business unit you are in.