Recruiting Coordinator

Summary

i2G Systems is a security systems design, installation, integration, and maintenance company serving complex facilities and campuses. The Recruiting Coordinator will administer day-to-day recruiting operations, including interview scheduling, agency and temporary staffing coordination, applicant tracking system maintenance, reporting, compliance, and communication with candidates and hiring managers.

Responsibilities

• Ensure timely, accurate scheduling of candidates for interviews
• Manage all agency and temp staffing requests and invoices
• Assist with the internal interviewing and internal transfer process
• Manage employee referral campaigns for i2G
• Serve as a point of contact for candidates and hiring managers with questions about the recruiting process
• Assist with the development, coordination, and delivery of recruiting-related employee communications
• Maintain and track candidate progress in the ATS (iCIMS), ensuring data accuracy and compliance
• Prepare and analyze regular recruiting reports
• Support all required government compliance activities related to recruiting
• Collaborate with outside vendors supporting the recruiting function
• Stay current on recruiting and HR best practices through professional development, industry publications, and professional networks

Skills

• 2+ years of experience in an office environment
• Working knowledge of HR/ATS systems, including how data fields and tables relate to one another
• Familiarity with employment laws and regulations relevant to HR and recruiting
• A service mindset — understanding of what it takes to assess needs, meet quality standards, and deliver a great candidate and hiring manager experience
• Strong verbal and written communication skills, with the ability to work effectively across all levels of the organization
• Excellent organizational skills, with the ability to prioritize, multitask, and consistently meet deadlines
• Sharp attention to detail
• Experience handling sensitive and confidential information with discretion
• Strong time management skills — the ability to set goals and build a plan to get there
• A proactive mindset: you don't wait to be told what to do. You ask questions, learn the business, and anticipate what your stakeholders need next
• Must be able to meet and maintain various certifications, licenses and/or registrations, in accordance with applicable state laws and as required by the electronic security regulations in the state (s) worked
• Bachelor's degree preferred

Qualifications

Must Haves

• 2+ years of experience in an office environment
• Working knowledge of HR/ATS systems, including how data fields and tables relate to one another
• Familiarity with employment laws and regulations relevant to HR and recruiting
• A service mindset — understanding of what it takes to assess needs, meet quality standards, and deliver a great candidate and hiring manager experience
• Strong verbal and written communication skills, with the ability to work effectively across all levels of the organization
• Excellent organizational skills, with the ability to prioritize, multitask, and consistently meet deadlines
• Sharp attention to detail
• Experience handling sensitive and confidential information with discretion
• Strong time management skills — the ability to set goals and build a plan to get there
• A proactive mindset: you don't wait to be told what to do. You ask questions, learn the business, and anticipate what your stakeholders need next
• Must be able to meet and maintain various certifications, licenses and/or registrations, in accordance with applicable state laws and as required by the electronic security regulations in the state (s) worked

Nice to Haves

• Bachelor's degree preferred

Benefits

• Hybrid or fully remote on Eastern Time or Central Time Zones.
• Generous PTO
• An employer-matched 401(k)
• A competitive healthcare package